Welcome to the Faculty page

Your consistent resource for new/updated forms & resources in a centralized location for quick & easy access.

Please join the Office of the Registrar in our mission to reduce paper records that are more subjected to loss and damage, not to mention the carbon footprint and cost of unnecessary paper.

This mission not only saves us money and space, it saves time allowing for quicker responses and faster turnaround times for some processes.

ANNOUNCEMENT:

We have all new forms to kick off the Fall 2022 Academic Year!
All previous forms are now out of date, and should be thrown out -no longer accepted.
Moving forward the Office of the Registrar will only accept new & updated forms (completed & signed) found below.
We hope to continue improving this process for simplicity and efficiency for all.

All forms that require the student's signature/authorization can be found here: STUDENT FORMS

Faculty fORMS

Forms that require additional (multisig) signature/authorizations, i.e. faculty forms...

These electronic PDF forms must be to downloaded, completed and saved with digital e-signatures.

See box to the right "RESOURCES" for assistance with procedure steps, e-signatures, and signing with the click of a button.

Audit & Pass/Fail Request

Noted changes: design update

Catalog Curriculum Change

Noted changes: design update

Credit Equivalence Application

This application is for the purpose evaluating and awarding course credit equivalences for life experience and certifications earned outside accredited institutions where transcript credit is already applied.

Grade Form

Noted change: combines all grade related forms to include; Change of Grade, Special Grade, and Request of Incomplete

OVERLOAD REQUEST

Noted change: requires additional student data details

Permission to Enroll

Noted changes: combines all permission related to course registration to include; Closed, Prerequisite, Special Permission (instructor), & Special Arrangement courses

Substitution/Waiver/Equiv Form

Noted change: includes notes for course equivalences

Resources

Registrar Report

Volume 1
Inaugural Edition - September 2022

PDF Instructions

At this time, please follow these steps to complete the Electronic forms

Download & Open the form
- You must open the file from your File Explorer/Manager to edit, sign and save properly.
  - You may also open directly in Adobe Acrobat.
Complete and Sign the form.
Save the file.
Send an email with the signed and saved file as an attachment to the remaining parties who need to review/approve/sign.
Each person that signs must also download the form as instructed in Step 1.
Once ALL signatures are complete on the form, the last authorized signatory should submit via email to Registration@wvstateu.edu

If you need further assistance with electronic signatures, please click the link below for further instructions.

PDF E-Signature Set up & Sign Instructions