A transcript is an official academic record of an individual who has attended West Virginia State University. To protect your information and comply with FERPA regulations, your transcript will not be released without your written consent or online order that requires your signature. Transcripts cannot be requested by phone.
 

Ordering Information:

Online requests

To best serve all of our current and former students, WVSU offers official transcripts requests through National Student Clearinghouse. To help save you time, you can use this secure, online ordering service to efficiently request, pay for and send a transcript with a few easy steps. This will be typically the quickest way to send your transcript.

Benefits

• Access transcript ordering anytime, anywhere.
• Request as many transcripts and as often as you like once you create a one-time ordering account.
• Select your delivery option and fee.
• Send your official transcript quickly and securely to a third-party, such as an employer, another institution or other agency.

You will receive email notification of your order status. You also can check the status at any time at Online requests

• Electronic delivery $15.50
• Paper delivery $14.50

You must have the following to order a transcript online:

• A valid major credit card
• An email account
• Your signed consent

All transcripts not sent electronically are mailed via first class mail through the U.S. Postal Service.

Please bring photo I.D. if picking up a transcript in person. Any transcript picked up in person will be stamped “issued to student.”

Online Forms

The application for readmission does not require login:

Application for Readmission

The following forms are only available via login to your wvstateu.edu Google account:

Address Change Form
Major Change Form
Withdrawal Request Form
Fall 2021 Graduation Form

Other Forms

• Course Substitution/Waiver Form - this form is to request authorization to substitute a course or to waive a requirement in a program of study. ^{(fillable PDF)}
• Curriculum Catalog Change Request - a student admitted under a given catalog may request permission of the college dean through the department chair to make a complete change to new degree requirements (e.g., general studies, major, minor and cognates) reflected in a new catalog. ^{(fillable PDF)}
• FERPA - this is the official FERPA release form.^{(fillable PDF)}
• Repeated Course Form - a student repeating a course should notify the Registration Office so that his/her grade point average may be recalculated. ^{(fillable PDF)}
• Replacement Diploma Request - this is for awarded degrees only. Complete and submit the information to the Registration Office along with $39 fee. ^{(fillable PDF)}
• Request for Pass/Fail and Audit - student may elect to register for a class through the pass/fail option or by auditing. Signed form must be filed with the Registration Office at the time of registration. ^{(fillable PDF)}
• Request to Withhold Student Directory Information - to have information withheld from the student directory, fill out this form. ^{(fillable PDF)}
• Residency Classification Application ^{(fillable PDF)}
  • read WV HEPC Procedural Rule regarding residency classification prior to completing residency classification application.
• Student Evaluation Statement
• 90-Hour Student Evaluation Statement
• Transcript Update for Returning Students
• Withdrawal Notice
• Registration and Add/Drop Form
• Application for Readmission

Graduation marks an important milestone for recognizing your academic achievement. Graduates are encouraged to be a part of commencement and to share their accomplishment with family and friends. Congratulations on your hard work!

To make the process go smoothly, review the information below. Be sure to follow all instructions.

Graduation Requirements and Policy

Students must check with their academic advisor prior to submitting an application for graduation to make sure all requirements have been met.

For all official graduation policies, including undergraduate degree and certificate requirements as well as honors/academic recognition, please refer to the University Academic Catalog.

Published Deadlines

Current year application deadlines are listed in the academic calendar.
The deadline to apply for August 2021 is June 15, 2021.
 

Application for Graduation

Eligible students must file an Application for Graduation by the deadline during the semester in which you expect to complete your degree requirements.

Diploma Note: You will be asked to provide your "full name" on the application. Be sure to print your name exactly as you wish it to appear on your diploma.  Make sure that your name is spelled correctly, including any punctuations.

Once your application is processed by the Registrar's Office,  charges of  $168 (graduation fee) will be applied to your account.

Application Fee

All prospective graduates must pay a graduation application fee, regardless of whether they participate in commencement or not. The non-refundable fee is $168 and must be paid at the Cashier’s window, by phone or through MyState. You will receive instructions for picking up your cap and gown, if applicable, later in the semester.

If you do not qualify for your degree the semester in which you originally apply, you must submit a new application for graduation by the deadline in the semester that you will meet the requirements for your degree. If you have already paid your graduation fee, you will not need to pay another graduation fee to re-apply.

Financial Obligations

Financial obligations to the university must be cleared before graduation. Nonpayment of fees will result in the withholding of grades, transcripts, diplomas and certifications.

Troubleshooting

If you recieved a message needing permission, please ensure you are logged into your WVSU email account at the top right of your internet browser. Only WVSU email addresses are permitted to apply. 

Participate

Commencement Participation

Students who wish to graduate from West Virginia State University must apply for graduation by completing an Application for Graduation on the WVSU Registration & Records website. Once a student applies for graduation, the registrar will evaluate the transcript of the applicant. If the registrar certifies that the applicant is on track for degree completion at the end of the given semester, or can be expected to complete their degree by the end of the Summer Semester for May commencement, the student may participate in commencement.

Participation in commencement does not indicate degree completion. Students who fail to complete their academic responsibilities during the final semester must complete all degree requirements before the University confers a degree. Students will receive diplomas via mail only after all degree requirements and all financial obligations to the university are met.

Ceremony Instructions

Several communications will be sent via email to all graduation applicants with further instructions from Academic Affairs with details about the commencement schedule, guest ticket information, when to pick up your cap and gown from the Bookstore, etc. Closer to the ceremony, you may receive additional emails containing any updates.

• Academic Calendar
• Adding and Dropping Classes; Fall 2018 Registration; Registration; Withdrawing from the University
• Class Schedules
• Course Catalog