West Virginia State University has a two-year on-campus residency requirement for all freshmen beginning with the fall 2014 class. WVSU requires that all freshman and sophomore single students enrolled for twelve (12) or more semester credit hours reside in the University's residence halls and participate in a meal plan. This requirement excludes summer sessions and is applicable until the attainment of junior academic standing (fifty-eight  semester credit hours), or the receipt of an exemption from the Office Residence Life. Students wishing to live on-campus for more than two years are welcome and encouraged to do so.
Exemptions to this requirement must be requested in writing (on a Release Request Form obtained from the Residence Life Office or at Online) and submitted by June 30 for Fall Semester release, or November 15 for a Spring Semester release. Release requests will not be accepted after these dates.
A Release Request Form may be submitted to: The Office Residence Life, West Virginia State University, Judge Damon J. Keith Scholars Hall, Institute, West Virginia 25112, or to firstname.lastname@example.org
Exemptions to this requirement may be granted to students under certain conditions. They are:
- Student commutes to campus from the principal residence of a parent or legal guardian living within 50 (road) commuting miles. The student must provide a birth certificate signed by one or both parents or legal documentation of guardianship, and a valid driver's license or current utility bill in the parent's/guardian's name to verify the address of his/her residence.
- Student is twenty-one years of age or older, having reached that age no later than the first day of classes for the applicable semester or having graduated from high school more than two years prior to the beginning of the semester.
- Student is married. A copy of the marriage certificate must be submitted as documentation.
- Student has custody of dependent children. A copy of the birth certificate(s) must be submitted as documentation.
- Student can demonstrate other acceptable extenuating circumstances and provide documentation to support the request for exemption.
Upon receipt, requests will be reviewed by the Director of Residence Life. A written determination will be mailed to the student. If the student's request is denied he/she will have ten (10) days in which to submit a written appeal to the Housing Review Committee as outlined in the denial letter.
All non-exempt freshman and sophomore students must comply with this requirement.
Part-time students are welcome to live in the residence halls on a space-available basis.
These rules apply to all residence halls. Be sure you also review the rules that are applicable to your hall. All rules listed in the Student Handbook, The Buzz, governing student conduct shall be observed.
Room visitation and lounge hours for all buildings
- Sunday-Thursday—12 noon until 12 midnight
- Friday & Saturday—12 noon until 2 a.m..
- All overnight guest cannot stay more than 3 consecutive days. After 3 days they must wait 14 days.
- Arrangements for guest must be made through filling out the Guest Overnight Form, roommates must sign and approve of your guest. Forms are to be returned to the front desk or a RA/RL staff member of the community and approved.
- Cohabitation is prohibited.
- Residents are responsible for the behavior of their guests and must inform them of the housing policies.
Students must notify Residence Life staff if they plan on being away for more than 5 days. If during weekday, we encourage students to notify their professors of their absence.
During the academic year, students wishing to stay during breaks, Thanksgiving, Winter Break, and Spring Break will need to contact Residence Life to request to stay over break.
- Depending on sign-ups, you may be asked to move to another location during break.
- Summer School students will need to apply for housing.
- Do not prop open exterior doors. Do not permit people to enter residence halls through Fire/Emergency Exits.
- Public areas of residence halls are equipped with monitoring equipment. Rooms assigned to students will not be monitored by security equipment.
- Do not give building/room access codes to any one.
All WVSU residence halls honor ‘quiet hours’ from 10 p.m. to 10 a.m. Noise levels during other hours should be low enough not to disturb others. Practicing musical instruments is permitted in designated areas only.
- It is 24/7 courtesy hours - meaning that any excessive disturbances will not be tolerated and students will be documents and fined accordingly.
- During Finals Week till Winter/End of Year closing it is 24/7 Quiet Hours.
Residence Hall staff make periodic, announced checks of all residence hall rooms.
All residence halls are smoke-free environments.
- Unannounced checks can be performed under special circumstances at the discretion of the staff.
- Periodic checks are not searches, but are performed to identify health, safety and maintenance problems.
Prohibited Items. These include, but are not limited to:
- Burning candles, incense or other such ‘open flame’ luminaries are not permitted.
- Wax burners are also prohibited.
- Firearms/firearm look-a-like
- Guns and ammunition
- BB Guns
- water/toy guns etc...
- Knives (not including butter knives) larger than 3 inches.
- switchblades, hunting knives etc...
- Fireworks and or any explosives
- Bow and arrows etc...
- Candles and wax burners
- Pets - Other then non-meat eating fish - tank not to supersede 10 gallons
- Natural trees or evergreens
- Hover boards
- Halogen lamps
- George Foreman grills
- Toaster/toaster oven
- full/empty alcohol bottle, shot glasses
- Possession, creation, use, and or sale of illegal substances and paraphernalia
- sale or distribution of legal/over the counter medication is also prohibited
Other - Student Violations
- Unauthorized entry and use of building(s)/building space(s)/bedroom
- Use of emergency alarms and equipment in situation other than emergency
- Distribution and use of building/Bedroom codes
Hazing Policy and Sanctions
Any person or persons who cause(s) hazing is guilty of a misdemeanor and upon conviction thereof shall be: fined not less than one hundred dollars nor more than one thousand dollars; or confined in a county or regional jail not more than nine months; or both fined and imprisoned. Provided that if the act would otherwise be deemed a felony as defined in the hazing code, the person committing such acts may be found guilty of such acts and/or may be found guilty of a felony and be subject to penalties provided by law for such felony.
In accordance with the goal of educating and assisting students with conduct problems, the Vice President for Student Affairs may recommend such other forms of disciplinary action as may be appropriate to the individual case. These may typically involve work or research projects or recommendation for counseling options.
Affirmative Action Statement
West Virginia State University is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION institution and does not discriminate against any person because of race, sex, age, color, religion, disability, national or ethnic origin. This policy extends to all West Virginia State University activities related to the management of its educational, financial and business affairs. It affects all employment practices including but not limited to recruitment, hiring, transfer, promotion, training, compensation, benefits, layoff, and termination.
The University does not accept liability for damage or theft of personal property. Please be sure you always lock your room door, even if you’re just going next door or to the bathroom. It is recommended that you either carry your own personal property insurance or determine if property loss is covered by your or your parent’s homeowner’s policy. In addition, you are urged to put proper identification on all your valuables and keep a list of them with descriptive information, model numbers and serial numbers. Materials for registering all property with the Department of Public Safety are available at each residence hall main office.
The University reserves the right to enter a student’s room (including closets, storage areas, and adjoining bathrooms) locked or unlocked, at any time it is deemed necessary for the immediate resolution of problems. When the health, welfare and/or safety of persons will occur and/or property may be threatened (such as for repairs, maintenance work and room inspections) entry will be without notice. Entry for other cause will occur only when there is an administrative search.
All halls have a 24-hour visitation policy, meaning that students may be visited by guests of either gender at any time. Residents of our halls are responsible and liable for their guest(s) actions and behavior. Click here
to review the full visitation policy.
Residence Halls Closing Information
End of Semester:
May 12th with graduation day on May 13th
- Students should be leaving 24 hours after their last final, however, if you need to stay till the last day, 12pm May 13th, 2017 please notify the Director(s).
- Graduating students may request to stay till 5pm on May 13th if need be.
- Due to the turnover for camps and conferences in the summer - if student ask and are granted extra days after graduation - they may be asked to move to another location, most likely Sullivan Hall, until they are able to leave.
- Students needing extra day(s) may be accessed a bill per day needed.
- We highly suggest that students let their family/transportation know so they can prep ahead of time to pick them up.
Additional information concerning closing procedures, student expectations, and details will be made available to students via their wvstateu e-mail.
Housing Assignment Information:
Our Residence Life staff works diligently to review all of the housing application materials submitted to our office to determine the best possible placement. This is not an exact science, but we do make our very best effort to match students based upon their lifestyle preferences and expectations. Considering occupancy may change due to updated, new, or rescinded applications, all assignments are tentative.
When you receive your housing assignment letter, it will include the name and contact information for your roommate(s). We encourage you to contact your roommate right away!
For information about Room Assignments, please e-mail Residence Life at email@example.com.
How are Incoming and Returning Students Assigned to Housing?
All new incoming students must be admitted to the university and are assigned a housing placement based on the date their application and $200 housing deposit was submitted. The earlier a student deposits for housing, the more likely he/she will receive their desired housing preferences.
Returning students are assigned based on when there application was submitted. The earlier a student submits their housing application, the more likely he/she will receive their desired housing preference.
How are Roommates Assigned?
All students living in double, triple, or 4 person room/suites will be assigned roommate(s), so it is essential that you complete the "Personal Lifestyle Preferences" section of your housing application completely and accurately.
The Office of Residence Life cannot guarantee your roommate or suite mate selection. In order for roommate requests to be considered, the request must be mutual between both roommates. All roommate requests must be received no later than May 1, 2017.
Students can request a roommate by choosing one of the following options:
- Completing the "Roommate Request" section of the Housing Application
- Submitting a "Roommate Request Card" during summer orientation
- Emailing us your full name and the full name of your roommate including your student ID numbers at firstname.lastname@example.org.
Why do I Have to Submit a $200 Housing Deposit?
All incoming residential students applying to West Virginia State University will submit a housing deposit:
- $100 non refundable application fee (this is applied to your housing bill in the Fall and is not refunded back if a student decides not to attend the university at a later date)
- $100 refundable breakage deposit
The $200 housing deposit serves as a reservation for housing. The $100 refundable breakage housing deposit is kept on file for the duration of semesters the student resides in the residence halls. Upon your departure from on-campus housing, the $100, less any damage expense, will be returned to you upon your request for it back by filling out the Room Breakage Refund Request Form
by the due dates.
*Incoming students that cancel housing after August 1st will not be refunded their $200 housing deposit.
**Updated rates for the 2017-2018 Academic Year will be posted soon and will be in effect Starting July 1, 2017.**
Housing Cost for 2016-2017 (Academic Year)
|Room and Board Charges
|All Residence Halls
||Rate Per Semester
|Keith Scholars Hall 2BR
|Keith Scholars Hall 3BR
|Keith Scholars Hall 4BR
|Board - Option # 1
|Board - Option # 2
|Board - Option # 3
Summer Housing Application
Students interested in Summer Housing during a Summer Term MUST complete a Summer Housing Application Here
THINGS TO KEEP IN MIND:
- Summer housing is limited.
- Summer School residence will reside in Keith Hall with applicable rates applied to student account
- Deadline to apply for Summer Housing is .
What is the cost of housing?
Room and board rates are posted on the webpage of each individual hall.
When do the residence halls open?
The residence halls open for new incoming students on August 11th, 2017. Returning students may come back to campus on August 12th, 2017.
Do the residence halls remain open during holidays and breaks?
Residence halls are closed for Winter Break and Summer Vacation. Students may leave their belongings in their rooms during Winter and Spring Breaks at their own risk. Any belongings left during breaks should be moved to one side of the room along with the mattress, covers, pillows and cases. The University will not store student possessions over the summers months.
Students needing to stay for Thanksgiving, Winter, and Spring Break will need to request this. All students are notified and given information during the academic year.
What if I have a housing request based on medical needs?
Students with special medical needs must submit documentation from a physician before the housing priority deadline of May 1 for the fall semester or November 15 for the spring semester. Medical requests will be considered after you have filed documentation with the Office of Disability Services and turned that information in to the Office of Residence Life.
What are the bed sizes in the residence halls?
All beds are standard Twin XL.
Are the residence halls carpeted?
Residential rooms in our Judge Damon J. Keith Scholars Hall are wood grain/laminate, and Dawson Hall has tile floors. You may want to bring a carpet remnant or scatter rugs your housing space for a more personalized approach.
What type of furniture is provided in each room?
Each room is equipped with a bed, desk, dresser and closet space per student. Each hall has a common area that is equipped as a sitting area with chairs or sofas. Keith Hall is also houses independent apartments that will be equipped with a furnished kitchen, living room and bedroom as well as a study desk. Students are not permitted to bring extra furniture such as futons.
What happens if I lose an assigned key or slide card?
Report the loss to the Office of Residence Life. There is a charge of $75 to change a lock and $25 for each new key. A slide card is $100.00 to replace. The total amount will be billed to your account. Additionally, you are responsible to return all campus issued keys and/or slide cards when you leave the halls. Replacement costs will be assessed for failure to return these items.
What is an RA?
A resident assistant (RA) is a student staff member working and living in a residence hall. Resident assistants provide support, guidance and assistance for resident students.
Are students required to live on campus?
WVSU traditional students are required to live on campus. All unmarried freshmen, sophomores, or juniors who do not commute from the permanent legal residence of a parent guardian, or grandparent, within a fifty mile radius of the campus are required to live in a residence hall. This requirement is waived if the student has served two or more years in the U.S. Armed Forces or has completed the irreserve obligation. This requirement is also waived for students who have lived in a college residence hall for six semesters or have a disability which makes the University residence halls impractical. Married student, or single parent, or a student 25 years of age prior to admission to WVSU can also waive the residency requirement.
What should I bring with me?
for more details on what to bring.
What appliances should I leave at home?
Do not bring hot plates, candle/wax burners, grills (including George Foreman Grills) or toaster ovens. Click here
for more details on what not to bring.
Can I bring a microwave and refrigerator with me?
The following restrictions must be met:
Refrigerators should be no larger than 4.6 cubic feet max, 1.8 amps, 110 volts, UL approved only. In the interest of fire prevention, electrical outlets must not be overloaded.
No devices for the purpose of cooking are allowed in residence hall rooms, with the exception of the following: pop-up toasters (not toaster ovens), blenders, can openers, coffee makers and juicers. Microwave ovens are permitted in student rooms provided the microwave oven has been UL approved and does not exceed 700 watts.
Is there a meal plan?
On campus students residing in Dawson Hall and the Judge Damon J. Keith Scholars Hall are required to participate in the University's meal plan. Students residing in the apartments located within the Judge Damon J. Keith Scholars Hall are not required to participate in a campus meal plan. However those students are encouraged to do so. For more information, please see Dining Services
What is the best way to receive mail and packages on campus?
All student addresses are “P.O. Box 1001; Student’s hall & room number; Institute, WV 25112-1001”. Please inform those sending you mail and packages of the correct address. With the proper address, your mail will arrive faster and be distributed efficiently. Additionally, personal mail boxes are available for rent in the University Union.
Should I bring my computer and are the rooms wired for computer connections?
Students can surf the net from their on-campus room without dialing in! With a computer equipped with an Ethernet card and an adapter cable, students can enjoy free, direct, unlimited access to e-mail and the Internet from any residence hall room. Students without their own computer can use the conveniently located computer labs in the University Union and several other locations around campus.
Am I allowed to have a pet in the residence halls?
No Pets are allowed in the Residence Halls
Am I allowed to have guests in my room?
You may have overnight guests with prior authorization from your RA and roommate(s). Guests will not be allowed in a room unless all occupants in that room are in agreement. Residents must notify and get approval from their RD when they will be having overnight guests. All guests are subject to University regulations and residence hall policies. Residents are responsible for the actions of their guest(s) and guests should be escorted at all times. Guests, not including family members, may stay a maximum of three days in the residence halls. If a student feels his or her roommate(s) are not abiding by this policy, it is his or her responsibility to notify a Residence Life staff member.
Can I bring a car to campus?
All students may have the privilege of using a motor vehicle (including motorcycles) on campus provided it is registered with WVSU Public Safety.
Can I bring a bicycle to campus?
Bicycles may be kept in rooms as long as both roommates agree. All students bringing bicycles to campus are asked to register their bicycle with Campus Safety and Security.
Are there laundry facilities on campus?
Laundry facilities are located in each residence hall. Residents may purchase a prepaid laundry card in the laundry facility located in Sullivan Hall West Lobby.
What if I don't get along with my roommate?
Residents are permitted to change rooms during the official Room Change Period that will occur after the third week of classes each semester and will last 3 weeks. During this period of time students will be informed on how to go about requesting for a room change no questions ask. After the deadline, students will need to go through a process which may include mediation.
How do I insure my personal belongings?
Since WVSU is not responsible for loss or damage to personal property from any cause, we recommend that you check to see if your belongings are covered under your family's homeowner's insurance policy. If this is not the case, you may wish to buy renter's insurance, which is reasonably priced.
Regardless of coverage, items such as your stereo, TV, camera, VCR, refrigerator, computer should be engraved for identification purposes.
Does WVSU have maintenance and custodial services?
- DO NOT GIVE YOUR KEY/KEY CARD to ANYONE!!
Resident students are expected to pick up after themselves in all public areas such as bathrooms, lounges, lobbies, hallways, laundry rooms, study and TV lounges. Custodial personnel will clean these areas daily. Students are responsible for cleaning their own rooms. Maintenance problems in student rooms should be reported promptly by completing a work order at the residence hall front desk. Students should retain the top copy should follow-up become necessary. Maintenance personnel respond in the order that requests are received. They are unable to predict the exact day and time the repair will be done, but usually complete the work within 24 hours of the request. They work Monday-Friday 7 a.m.-4 p.m., except in cases of emergencies. Additionally, requests can be made by contacting your Resident Assistant or you Resident Director.
What are quiet hours?
Quiet hours are in effect from:
- 10 p.m. to 10 a.m. on weeknights and 2 a.m. to 10 a.m. on Friday and Saturday, so you and your neighbors may study and sleep.
Residents have many different schedules and lifestyles, but you will find life a lot easier if you respect each other's right to healthy habits. If other students in your hall are bothering you with noise, you have the right (at anytime of day or night) to ask them to be quieter. If trouble persists, feel free to notify your RA, who has the option and authority to set disciplinary procedures in motion. Students are encouraged to keep the volume of their stereos low. As a rule of thumb, residents are encouraged to have no more than three guests per resident visiting their room at any one time, in order to maintain courtesy quiet hours.
Is soliciting allowed on campus?
Soliciting is not permitted in the residence halls. Students should ask salespersons to leave the building if they are approached. If they refuse, call the resident assistant, head resident, area coordinator, or WVSU Public Safety. Fraternities, sororities, clubs, organizations and residence hall associations are the only groups authorized to sell in the residence halls with prior permission from the Director.
Am I allowed to have visitors on campus?
Guests are authorized in residence hall rooms. All roommates must consent to any guests and overnight visitors in a room. Overnight visitors must fill out a Guest Registration form. Long-term guests are not authorized. Specific time limits can be discussed with the Resident Director/Resident Assistant of your facility. Cohabitation is not permitted in the residence halls. ALL overnight visitors and guest must be approved prior to their visit, by the Resident Director.