WVSU | West Virginia State University

After the chair of the EPC receives the forms from department chairs, the forms will be distributed to the committee members. The EPC has a Subcommittee that will meet several days prior to the scheduled committee meeting. The three hard copies of each proposal go to the subcommittee members. 

Representatives of departments that have submitted proposals are invited to attend the full committee meetings. The full committee meeting will occur at the date, time, and place as scheduled above. At full committee meetings, department representatives may be asked to make a statement about the proposal and be asked specific questions by the committee members.

The EPC will vote to approve the proposal, approve with reservations or conditions, or not approve. It the proposal is approved with reservations or conditions, it will be sent back to the department so any required changes or additions can be made, except de minimis changes may be made by the EPC.   Such de minimis changes include correcting typographical errors or omissions, where the substance is clear;  the department chair will be notified of any such corrections.  The proposal will then be submitted to the EPC chair, who ensures the changes have been made. The proposal does not generally go back to the full committee. If the proposal is not approved or needs significant changes, it will be sent back to the department and must be resubmitted to the full committee.

If the proposal is approved, it will be sent to the Faculty Senate.

After approval by the Senate, the chair of the EPC and Senate Chair will then meet with the vice President for Academic Affairs to answer any questions about the proposal.

After the Vice President for Academic Affairs signed the proposal, signed copies are distributed to the Assistant Vice President for Academic Affairs, the Director of Registration and Records, the chair of the EPC, and the chair of the department that submitted the proposal. A copy of the proposal in Microsoft Word format will be sent to Academic Affairs and WVSU Printing Services.

If the Vice President for Academic Affairs does not approve the proposal, the chair of the EPC will inform the department chair, and the department chair should contact the Vice President for Academic Affairs.

If you have questions, please contact your college representative to the EPC or the chair of the EPC.

©2014 West Virginia State University  |  P.O. Box 1000 Institute, WV 25112-1000  |  (800) 987-2112 | Mobile Site | Webmaster