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Judge Damon J. Keith Scholars Hall

housing and residence life

 

LETTER FROM
THE DIRECTOR

 

The Office of Residence Life welcomes you to West Virginia State University. I would like to personally thank you as you could have chosen any other university but you picked us. My hope is that as a member of the "Yellow Jacket Nation," your residence hall becomes a home away from home, where you will make memories, discover friendships, and develop into the best version of yourself.

By living on campus, you will interact with people who are talented and unique. You will meet people whose experiences, values, and priorities are different than your own. Studies indicate that students who reside on campus, on average, earn higher grades, are more likely to continue in college, and are more likely to graduate within four years. The residential community is a supportive environment where there is an appreciation of individual differences and a respect for individual rights. We hope you learn about your own diversity and the diversity of our campus.

We couldn't be more excited to have you join us in the residence hall. Our team is here to assist you in making your stay with us enjoyable and successful through their effort and dedication. We strive to create a positive experience that everyone can enjoy. If I can be of any assistance to you in your transition to the residence hall, please do not hesitate to visit or contact our office at 304-766-3037. My office is located directly in the middle of campus in the Judge Damon J. Keith Scholars Hall. I look forward to meeting and conversing with you.

Sincerely,

Derrien Williams
Director of Housing and Residence Life
 

CLICK HERE TO Apply online for 2019-2020 Academic Year

Please complete all forms in there entirety and click submit at the end. For Academic Year 2019-2020 applications, please understand that housing space is limited and assignments are based on current availability. COMPLETION OF A SPRING & FALL HOUSING APPLICATION IS NOT A CONFIRMATION THAT YOU WILL RECEIVE A HOUSING ASSIGNMENT. 


Housing Deposit Information For Academic Year 2019-2020
New Students:
 A $200 application fee is required with this application.

  • $50 is a non-refundable Housing Application Fee.
  • $50 is non-refundable and will be applied toward your housing costs when you arrive. 
  • $100 will serve as your damage deposit and will be held until you complete your stay within the residence halls at WVSU, as long as the room is left in satisfactory condition.

How to Pay: Please call, stop by the Cashiers Office, or make Checks payable to "West Virginia State University" and place in the memo section "Housing Deposit for 'Students name and their "A" Number" and send it to the Cashiers Office.


Cashier's Office
West Virginia State University
P.O. Box 368
Institute, WV 25112
Email: cashier@wvstateu.edu
Phone: (304) 766-3141
Fax: (304) 766-5258
Office Hours: Monday – Friday: 8:30 a.m. – 4:30 p.m.
 

NEW STUDENT ORIENTATION FOR SPRING SEMESTER -  friday, JANUARY 10TH, 2020

9:00 - 5:00 p.m. (CHECK-IN 8:00 A.M.)

MOVE-IN DATES: JANUARY 9TH (8:00 a.m.  5:00 p.m.) AND 10TH, 2020. IF STUDENTS MOVE IN ON THE 10TH, THEY WILL NOT BE ALLOWED TO MOVE IN UNTIL THE CONCLUSION OF NSO.

image-up-arrowimage-down-arrowHousing Requirements
Smiling student holding a sign saying You're In. Congratulations.

A.
 West Virginia State University has a two-year on-campus residency requirement for all out-of-state students starting their freshmen year. WVSU requires that all freshman and sophomore students, enrolled for twelve (12) or more semester credit hours, reside in the University's residence halls and participate in a meal plan. This requirement excludes summer sessions. Out-of-state transfer students must have lived a total of six semesters on an university campus to be exempted from living on campus. Students who live within the 50 (road) commuting miles do not have to apply for housing unless they desire to live within the residence halls. Students wishing to live on-campus for more than two years are welcome and encouraged to do so.
 
B. Exemptions to this requirement must be requested in writing (on a Release Request Form obtained from the Residence Life Office or at Online) and submitted by November 15, 2019 for 2020 Spring Semester release or May 3rd, 2020 for 2020 Fall Semester release. Release requests will not be accepted after these datesA Release Request Form may be submitted to: The Office Residence Life, West Virginia State University, Judge Damon J. Keith Scholars Hall, Institute, West Virginia 25112, or to reslife@wvstateu.edu.

Exemptions to this requirement may be granted to students under certain conditions. They are:
  • Student commutes to campus from the principal residence of a parent or legal guardian living within 50 (road) commuting miles. The student must provide a birth certificate signed by one or both parents or legal documentation of guardianship, and a valid driver's license or current utility bill in the parent's/guardian's name to verify the address of his/her residence.
  • Student is twenty-one years of age or older, having reached that age no later than the first day of classes for the applicable semester or having graduated from high school more than two years prior to the beginning of the semester.
  • Student is married. A copy of the marriage certificate must be submitted as documentation.
  • Student has custody of dependent children. A copy of the birth certificate(s) must be submitted as documentation.
  • Student can demonstrate other acceptable extenuating circumstances and provide documentation to support the request for exemption.
C. Upon receipt, requests will be reviewed by the Director of Residence Life. A written determination will be mailed to the student. If the student's request is denied he/she will have ten (10) days in which to submit a written appeal to the Housing Review Committee as outlined in the denial letter.
 
D. All non-exempt freshman and sophomore students must comply with this requirement.


 
image-up-arrowimage-down-arrowExemption Process
A. As stated under "Housing Requirements," West Virginia State University has a two-year on-campus residency requirement for all out-of-state students starting their freshman year. Out-of-state transfer students must have lived a total of four semesters on a university campus to be exempted from living on campus. Students who live within the 50 (road) commuting miles do not have to apply for housing unless they desire to live within the residence halls. Howvever, if you live within the 50 commuting miles and decide to stay on campus, then you must be exempted from living on campus if you decide to move off campus. Students must receive an exemption prior to moving off campus. If a student moves off campus prior to receiving an exemption, he/she will still be responsible for the room and board charges through the University.
 
B. It is important that when requesting an exemption that students pay close attention to the exemption deadline. Exemptions to this requirement must be requested in writing (on a Release Request Form obtained from the Residence Life Office or on the Residence Life website) and submitted by November 15, 2019 for 2020 Spring Semester release or May 3rd, 2020 for 2020 Fall Semester release. Release requests will not be accepted after these dates

A Release Request Form may be submitted to: The Office Residence Life, West Virginia State University, Judge Damon J. Keith Scholars Hall, Institute, West Virginia 25112, or to reslife@wvstateu.edu.

Exemptions to this requirement may be granted to students under certain conditions. They are:
  • Student commutes to campus from the principal residence of a parent or legal guardian living within 50 (road) commuting miles. The student must provide a birth certificate signed by one or both parents or legal documentation of guardianship, and a valid driver's license or current utility bill in the parent's/guardian's name to verify the address of his/her residence.
  • Student is twenty-one years of age or older, having reached that age no later than the first day of classes for the applicable semester or having graduated from high school more than two years prior to the beginning of the semester.
  • Student is married. A copy of the marriage certificate must be submitted as documentation.
  • Student has custody of dependent children. A copy of the birth certificate(s) must be submitted as documentation.
  • Student can demonstrate other acceptable extenuating circumstances and provide documentation to support the request for exemption.
C. Upon receipt, requests will be reviewed by the Director of Residence Life. A written determination will be mailed to the student. If the student's request is denied he/she will have ten (10) days in which to submit a written appeal to the Office of Enrollment Management and Student Affairs as outlined in the denial letter.
 
D. All non-exempt freshman and sophomore students must comply with this requirement.
 
image-up-arrowimage-down-arrowQuestions About Applying for Housing

Housing Assignment Information:

Our Residence Life staff works diligently to review all of the housing application materials submitted to our office to determine the best possible placement. This is not an exact science, but we do make our very best effort to match students based upon their lifestyle preferences and expectations. Considering occupancy may change due to updated, new, or rescinded applications. All assignments are tentative. 
 
When you receive your housing assignment letter, it will include the name and contact information for your roommate(s). We encourage you to contact your roommate right away!
 
For information about Room Assignments, please e-mail Residence Life at reslife@wvstateu.edu. 
 

How are Incoming and Returning Students Assigned to Housing?

All new incoming students must be admitted to the university and are assigned a housing placement based on their application date and $200 housing deposit submitted. The earlier a student pays his/her deposit for housing, the more likely he/she will receive their desired housing preferences.
 
Returning students are assigned based on when there application was submitted. There will be same room priority sign-ups starting April 12th with first priority going to Senior students. 

How are Roommates Assigned?

All students living in 2-, 3-, or 4-person suites will be assigned roommate(s), so it is essential that you complete the "Personal Lifestyle Preferences" section of your housing application completely and accurately. The Office of Residence Life cannot guarantee your roommate selection. In order for roommate requests to be considered, the request must be mutual between both roommates. All roommate requests must be received no later than May 3, 2020.
 
Students can request a roommate by choosing one of the following options:

  • Completing the "Roommate Request" section of the Housing Application.
  • Emailing us your full name and the full name of your roommate including your student ID numbers at reslife@wvstateu.edu.

Why do I Have to Submit a $200 Housing Deposit?

All incoming residential students applying to West Virginia State University will submit a housing deposit:
  • $50 is a non-refundable Housing Application Fee
  • $50 is non-refundable and will be applied toward your housing costs if you show. 
  • $100 will serve as your damage deposit and will be held as long as you live on campus.
The $200 housing deposit serves as a reservation for housing. The $100 refundable breakage housing deposit is kept on file for the duration of semesters in which the student resides in the residence halls. Upon your departure from on-campus housing, the $100, less any damage expense, will be returned to you upon your request for it back by filling out the Room Breakage Refund Request Form by the due dates. 

Housing Cost for 2019-2020 (Academic Year)
Room and Board Charges
All Residence Halls Rate Per Semester
 
Keith Scholars Hall 2BR $ 3,881
Keith Scholars Hall 3BR $ 3,881
Keith Scholars Hall 4BR $ 3,881
 
Dawson Single $ 3,621
Dawson Double $ 2,479
 
Board Plans  
Board - Option # 1 - Premium - 19 Meals Plus 4 Late Night Meals & $150 Flex Dollors $ 2,488
Board - Option # 2 - 19 Meals, and $175 Flex Dollors $ 2,201
Board - Option # 3 - 15 Meals and $175 Flex Dollars $ 2,273

Summer Housing
Students interested in Summer Housing during a Summer Term MUST complete a Summer Housing Application.

THINGS TO KEEP IN MIND:
  • Summer housing is limited.
  • Summer School residence will reside in Keith Hall with applicable rates applied to student account
  • Deadline to apply for Summer Housing is May 3, 2020. 
image-up-arrowimage-down-arrowResidence Halls

Professional Staff for Residence Life and Services

  •  Derrien Williams, Director of Housing and Residence Life 
    • Office located in Keith Scholars Hall (S114)
    • Office: (304) 766-5719
  •  Ms. Vikki Green, Program Tech II 
    • Located at the front desk in Keith Scholars Hall
    • Office: (304) 766-3037
    • Fax: (304) 766- 5174
  • Jonathan Milton, Housing and Residence Life Graduate Assistant

The Judge Damon J. Keith Scholars Hall

Features:
  • 291 total beds
  • 78 suite-style units – two, three and four-bedroom plans
  • 9 fully-furnished apartment-style units with rental rates inclusive of electricity, water/sewer, trash service, cable and Internet service. With the exception of two of the apartments, each apartment houses two students, in which each student has their own room and bathroom.
Community amenities:
  • Pickard Café, which provides an additional option for dining available until 11 p.m. during the week
  • Gaming Room
  • Free Centralized laundry facilities on each floor

Dawson Hall

Features:
  • 80 total beds
  • All rooms are double occupancy, with the exception of a few single rooms, and two rooms share an adjoining bathroom. Single rooms, at an additional expense, are available; but limited in number with priority to the students with the highest GPAs.
  • Computer lab
  • Free on-site laundry facility
Dawson Hall residents are welcome to use the gaming room located in Keith Hall.


Keith Bedroom
Keith Bedroom 

Bed, desk and other furninture inside residence hall room.


Keith Common Space In Suite
Keith Common Space In Suite

Common space inside Keith Hall rooms.


Keith Laundry Room
Keith Laundry Room

Keith Hall Laundry room.


Keith Cafe
Keith Cafe

Keith Hall cafe.


Keith Game Room
Keith Game Room

Keith Hall game room.


Dawson Hall Room
Dawson Hall Rooms

Dawson Hall room.
image-up-arrowimage-down-arrowApartments

CONTRACT AGREEMENT:

By signing and agreeing to live on-campus, all residents acknowledge agreement with terms and conditions of this contract for room and board at West Virginia State University for the academic year they applied, all rules, regulations, and procedures set forth in the Residence Halls, and the “The Buzz”. The contract is made and entered into by and between West Virginia State University and the resident student and/or parent guardian (when the student is under 18) for room and board for the entire academic year. It is agreed and understood that the student may not cancel the contract so long as s/he is enrolled at the University at any time during the contract period. It is further agreed that the contract constitutes a license and does not create any express or implied rights of tenancy.
 

JUDGE DAMON KEITH SCHOLARS HALL APARTMENT LEASE INFO

University regulations and policies affecting residence hall contracts are subject to changes and additions. Such changes and additions shall be officially announced and/or posted in each residence hall and this shall constitute actual notice to residents. Changes and additions shall become effective and binding 48 hours after such posting or official announcement. Failure to observe University regulations or Federal, State, or local laws subjects the violator to University disciplinary action and/or prosecution in the civil courts, and/or remedial action under the terms of this contract including the authority to assess fines administratively.

Also refer to University publication: Student Code of Conduct. The University assumes no responsibility or liability for personal property of students. This includes damage, loss, fire, theft, flooding, etc. Students desiring this kind of protection must make their own arrangements for insurance. Residence halls are the property of the University, under the control of the WVSU Board of Governors and/or the WVSU Foundation, and in certain instances have been pledged under West Virginia law to secure funds used to defray the cost of their construction.

A room key card shall be issued to each student. The keycard shall remain University property, loaned or licensed to the student only so long as the student may rightfully occupy the residence hall room, to which the keycard provides access. The student shall not deliver, surrender, or otherwise relinquish possession of the keycard to another person without the consent of an authorized University official, nor shall the student duplicate or modify the key/card or cause or permit the key/card to be duplicated or modified. Responsibility for immediate supervision of residence halls lies with West Virginia State University and requires the reservation of a reasonable right to enter into student rooms.

LESSEE'S RESPONSIBILITIES

The LESSEE shall:

A.  Make no interior or exterior alterations, including painting, reconstruction, hanging objects without prior written consent from the LESSOR or modification in the plumbing, heating or electrical systems.

B.  Use the premises only as a dwelling unit and for no commercial purpose.

C.  Not move any heavy equipment (such as but not necessarily restricted to a piano, waterbed or pool table) into a unit without securing advance written permission from LESSOR.

D.  Park only operable vehicles currently and validly licensed and registered with the University Parking Office. Vehicles owned or under the responsibility by Lessee’s and present on campus must also be registered with the Office of Residence Life assigned for LESSEE's use. When residency is terminated at University Apartments, any parking permit decal(s) is to be returned to the University Apartments Office and any vehicle(s) is to be removed as of the cancellation date. Any towing or removal fees, including storage fees, incurred by LESSEE are LESSEE's responsibility.

E.  Permit no waste and suffer no injury to the condition of the grounds, facilities and equipment, fixtures or LESSOR's furnishings located therein and shall return the same in as good condition as at the beginning of the lease, normal wear and tear exempt. If LESSEE causes damage to unit beyond the normal natural wear and tear, the LESSEE is liable for and the LESSOR can collect for said damages. However, the LESSEE shall not be responsible for, and the university hereby waives all right of recovery against the LESSEE for, any damage for which the university is reimbursed under any fire and extended coverage insurance policy in effect at the time of loss.

F.  Dispose from the dwelling unit all garbage and other waste in a clean and safe manner.

G.  Conduct themselves in a manner that will not disturb their neighbors and be responsible for the behavior of family members, guests, and roommates.

H.  Keep all hallways, walkways, and stairs clear of obstructions. LESSOR reserves the right to remove all obstructions therein and dispose of the same at its discretion and at LESSEE’s cost.

I.  Allow no pets or livestock within the living unit or on University Apartments property at any time with the exception of assistance animals (See Office of Residence Life Assistance Animal Policy). Pets and livestock found in University Apartments units are subject to immediate removal and transfer to local Animal Control authorities. LESSEE will be responsible for Animal Control's fees as well as for any custodial/maintenance fees resulting from damage by the pet(s)/livestock. If the LESSEE does not comply with their lease, the lease may be terminated and/or may not be renewed. If the lease is terminated, LESSEE will be responsible for all rent charges for the remainder of the lease.

J.  Know and abide by the Board of Governors, The Buzz  Student Code of Conduct (West Virginia State University Policies and Regulations Affecting Students), and the terms and conditions of the University Apartments lease. Violations of these rules are handled through The Office of Residence Life.

K.  In signing the lease you have agreed to be responsible for any damages or breakage in your apartment due to accident or negligence. You also agree to maintain your apartment’s cleanliness with regard to health and safety and leave it in the same condition you received it.

M.  Be a West Virginia State student or staff in good standing. Individuals who are not students may not live/dwell in the unit unless they are legal dependents or a spouse of a student.

L.  Agree to abide by the Office of Residence Life Substance Free Environment policy. LESSEE may have tobacco products in their possession. However, use of tobacco products is not allowed in the dwelling unit, on University Apartments premises, or any other university property.

M.  Incidental of $300 to cover damages and/or destruction of property while residing in the Apartment space/ unit to be assessed upon lease termination and toward individual rooms and common/ shared spaces, to be paid before student moves into space (due August 1st for Fall, January 1st for Spring, at least 2 weeks proceeding any other lease term.  

ENTRY

LESSOR shall have the right, subject to LESSEE's consent which will not be unreasonably withheld, or upon twenty-four (24) hours advance notice to LESSEE, to enter the dwelling unit in order to inspect, make necessary or agreed repairs, alterations or improvements, supply necessary or agreed services, or allow its maintenance personnel or authorized representatives to do the same. In the event of an emergency, LESSOR may enter the dwelling without LESSEE's consent. In the event that there is cause for alarm/concern the Residence Life and Services staff, with the permission from the Director, will knock and announce themselves prior to investigating the alarm/concern without 24 hours notice.

SUBLEASE

The LESSEE shall not sublease the unit under any conditions. Any queries about subleasing shall be submitted in writing to the LESSOR.

DEFAULT

In addition to LESSOR's other remedies provided by law, and without prejudice thereto, if the LESSEE fails to perform the obligations of this lease, including payment of rent, the LESSOR may declare a forfeiture of the lease, serve a Notice to Quit upon LESSEE demanding possession of the premises within three (3) days of delivery of said notice and retake possession thereof or bring an action for Forcible Entry and Detainer as allowed by law to recover possession. LESSEE will be responsible for all costs associated with eviction proceedings.

OCCUPANCY RESTRICTIONS

A.    Individuals who pose a clear and present danger to other residents are not eligible to live in Office of Residence Life facilities. Registered Sex Offenders according to State of West Virginia law or the law of another jurisdiction represent a clear and present danger and are not eligible to live in Office of Residence Life facilities either as a tenant or at the invitation of LESSEE(S).

B.    This lease is conditioned on the existence and continuance of the LESSEE(S) status as a student or staff member in good standing at West Virginia State University, summer session exempted. If LESSEE's status as a student or staff member ends and all LESSEES are no longer associated with the university prior to the expiration of the lease, LESSOR has the right to terminate this lease immediately.

C.    In such case as the LESSEE's eligibility status changes prior to the expiration of the lease, LESSEE may terminate the lease only in accordance with the Cancellation of Lease, letter C (see below).

ABANDONED PROPERTY

If LESSEE fails to remove personal property from the vacated leasehold premises, the LESSOR will remove the personal property and the LESSEE will be assessed the full cost to remove the property (a minimum charge of $35.00). Personal property left in the leasehold premises after LESSEE has vacated the same will be retained by the LESSOR for return to the LESSEE within fourteen (14) days from the date of vacation of the leasehold premises, upon LESSEE's request therefor and payment of the storage charges therefor. At the end of said fourteen (14) day period, LESSEE shall be deemed to have abandoned the property and the LESSOR may dispose of the same in any manner LESSOR desires.

FIRE, AND OR, CASUALTY

LESSOR is not responsible for loss or damage caused by fire, theft or otherwise to any of the property of the LESSEE's, or the property of any other person in the leased premises, or for injuries to the LESSEE, their family or invitees, which might result from the use of, leased premises. In the event the premises or a part thereof are destroyed or substantially damaged by fire or windstorm or other unavoidable accident to render it unfit for LESSEE's use, the LESSOR shall not be obligated to rebuild said premises. If said premises shall remain unusable for a period in excess of thirty (30) days, LESSEE shall have the option of terminating this lease by giving written notice to the LESSOR or of reserving the right to occupy the premises when the same is rebuilt and becomes available. During the time, LESSEE is unable to use said premises or any part thereof, LESSEE shall not be obligated to pay any portion of the rent, but LESSOR shall not, in any event, be liable to the LESSEE for loss of use of the premises.

LIABILITY 

The university does not assume any liability for the loss, damage, or theft of any personal property; or for damage or injury resulting from explosion, fire, mechanical failure of water, steam, gas, or defective wiring; or the negligence of any other occupants of the building. LESSEE should carry their own personal property insurance to cover such damages. The university cannot assume any liability for damage or injury occurring on the premises regardless of the cause.

RENT INCREASE

The Board of Governors, State of West Virginia via the Office of Residence Life reserves the right to increase University Apartments rates upon thirty (30) days’ notice to the LESSEES. Upon receipt of said notice, LESSEE shall have the option of electing to accept the increased rate and enter into a new lease OR to terminate the present lease on the date the increase is to become effective.

UTILITIES

Any concerns related to utility service or usage shall be communicated in writing to the Office of Residence Life via the maintenance form that can be found on the Residence Life and Services page. The LESSEE shall give proper and due notice concerning utility issues and the LESSOR shall provide a response and/or repairs in a reasonable amount of time considering the severity of the repair.

EXTENSION OR RENEWAL

Continued occupancy by LESSEE beyond the termination of the lease shall not be a renewal of said lease. LESSEE shall pay rent at a daily rate of $100.00 per day for any period of time LESSEE occupies the leasehold premises beyond termination of the lease. LESSOR will not renew the lease under any circumstances if LESSEE's rent is delinquent or LESSEE has otherwise failed to perform LESSEE's obligations under this lease. This lease will not be renewed if the LESSEE's university account is in arrears.

CANCELLATION OF LEASE

A. Once the lease takes effect; cancellation is not permitted if LESSEE(S) remains in student or staff status.

B. If LESSEE(S) vacates the apartment while in student or staff status, the LESSEE(S) will be charged rent and utilities up to the date the unit is re-rented.

C. If LESSEE’s eligibility status changes (i.e. no longer a student or university position ends), it is the LESSEE's responsibility to notify the LESSOR in writing of the change at least forty-five (45) days prior to the date LESSEE intends to vacate the unit. The Office of Residence Life may require supporting documents. In the event said written notice is not received by LESSOR and LESSEE vacates the leasehold premises prior to the expiration of the lease term, LESSEE shall continue to pay rent for forty-five (45) days after the date vacated, subject to a pro rata reduction for any portion of the period within said forty-five (45) days when the dwelling is re-rented by LESSOR.

D. Eviction proceedings may be commenced if the LESSEE’s account remains unpaid after fifteen (15) days. LESSEE is responsible for all costs associated with eviction proceedings, including court costs.

E. Failure to provide proper lease cancellation will result in the charge of an improper cancellation fee.

JOINT AND INDIVIDUAL LIABILITY

Each LESSEE is jointly and severally liable for payment of damages to the unit and performance of all other obligations of the LESSEE hereunder.

NOTICES

Any notice for which provision is made in this rental agreement shall be made in writing and may be given by either party to the other, in addition to any other manner provided by law, in any of the following ways: by personal delivery, by service in the manner provided by law for the service of original notice, or by sending said notice by regular mail or certified or registered mail return receipt requested. Notices for the LESSOR shall be directed to the Office of Residence Life, Judge Damon J. Keith Scholars Hall, West Virginia State University, Institute WV, 25112 and to LESSEE at the LESSEE's address.

CONSTRUCTION

Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neutral gender, according to the context.

ENTIRE AGREEMENT

Students who are living in on-campus apartments agreed that they have read and understand the terms of the Lease and intend to become legally bound upon execution of this Lease. Students agreed by signing the Lease that they read the Lease thoroughly and completely and if I did not understand any of the terms or conditions of this Lease, and consulted or had the opportunity to consult an attorney.
 
West Virginia State University is an Equal Opportunity/Affirmative Action Institution.

image-up-arrowimage-down-arrowStudent Move-In Information

Spring 2020 New Student Move-In

All new student placements will be sent to student's State e-mail account prior to move-in. It is important that students pay their deposits prior to arrival. For new students, a $200 application fee is required with this application:

$50 is a non-refundable Housing Application Fee.
$50 is non-refundable and will be applied toward your housing costs when you arrive. 
$100 will serve as your damage deposit and will be held until you complete your stay within the residence halls at WVSU, as long as the room is left in satisfactory condition.


Returning students must pay $100, which goes directly towards their blanace. If the deposit is not paid, your housing is not solidified and may change prior to move in.  

Student carrying boxes to move into residence hall.
 
  • New WVSU Students

    • Thursday, January 9th - Friday, January 10th, 2020

  • Current/Returning WVSU Students

    • Saturday, January 11th - Sunday, January 12th, 2020 

Early-Arrivals
Students wishing to arrive on campus in advance of their set move in date will need to send an email to reslife@wvstateu.edu for approval. This does not ensure that you will be able to move in early.  Additionally, there may also be a charge to move in prior to the move-in date.    

**NOTE**
  • In the event that we are forced into overflow housing in Sullivan Hall because Keith and Dawson Halls are full. Students will be moved to Keith and Dawson Hall as space becomes available. 
First Day of Classes: Monday, January 13, 2020
WVSU Campus Map for Move In (pdf)
 
What to Bring (pdf)
Example of residence hall room with bed, desk and chair.

As students are settling in, we ask that they do not drill holes into our walls and/or use Command strips. The Office of Housing and Residence would prefer students to use thumb tacks instead. No Command strips may be used at all. Students will be charged if they use them. Any damages incurred by students will be billed to them.  


We look forward to seeing you!
image-up-arrowimage-down-arrowHousing Contract Terms & Conditions

Liability/Property Loss

The University does not accept liability for damage or theft of personal property.  Please ensure your suite and room door are locked. It is recommended that you either carry your own personal property insurance or determine if property loss is covered by your or your parent’s homeowner’s policy. In addition, you are urged to put proper identification on all your valuables and keep a list of them with descriptive information, model numbers and serial numbers.  Materials for registering all property with the Department of Public Safety are available at each residence hall main office. 

GENERAL TERMS AND CONDITIONS OF THE CONTRACT

This contract is not intended to provide detailed residence hall information. University regulations and policies affecting residence hall contracts are subject to changes and additions. Such changes and additions shall be officially announced and/or posted in each residence hall and this shall constitute actual notice to residents. Changes and additions shall become effective and binding 48 hours after such posting or official announcement. Failure to observe University regulations or Federal, State, or local laws subjects the violator to University disciplinary action and/or prosecution in the civil courts, and/or remedial action under the terms of this contract including the authority to assess fines administratively according to the residential hall contractual violations. Also refer to University publication: Student Code of Conduct “The Buzz”. The University assumes no responsibility or liability for personal property of students. This includes damage, loss, fire, theft, flooding, etc. Students desiring this kind of protection must make their own arrangements for insurance. Residence halls are the property of the University, under the control of the WVSU Board of Governors and/or the WVSU Foundation, and in certain instances have been pledged under West Virginia law to secure funds used to defray the cost of their construction. A room key and /or card shall be issued to each student. The key/card shall remain University property, loaned or licensed to the student only so long as the student may rightfully occupy the residence hall room to which the key/card provides access. The student shall not deliver, surrender, or otherwise relinquish possession of the key/card to another person without the consent of an authorized University official, nor shall the student duplicate or modify the key/card or cause or permit the key/card to be duplicated or modified. Responsibility for immediate supervision of residence halls lies with West Virginia State University and requires the reservation of a reasonable right to enter into student rooms.

DAMAGES

Occupants agree to pay for damages, lost or stolen property, or additional service costs caused by facility abuse or neglect. Damage or loss must be reported promptly to a Residence Life staff member. Occupants will be responsible for damage to or within the unit and for damaged or missing furniture or equipment based on the current cost of labor, materials, and/or replacement cost of item(s). If two or more students occupy the same unit and individual responsibility for damage or loss cannot be ascertained, charges will be divided and assessed equally among occupants of the unit. Residents share in the responsibility for the condition of the common areas within their assigned building and may be assessed fees for damage or theft to a hall floor/wing or other common areas of the building that cannot be attributed to a particular individual(s). These charges must be paid in accordance with the established billing schedule. Persons identified as damaging property may be charged with vandalism, under the crimes code of West Virginia, and may also face housing and/or University judicial action.

PETS

Pets are prohibited within the residence halls. Students with the need for service or assistance animals should contact the Office of Counseling and Accessibility Services for more information regarding service/assistance animal procedures. This is must be done prior to the pet being on campus. 

FIRE SAFETY

Due to the extreme danger that fires pose in a residential community, any resident who: a) ignites any facility, furnishings and/or equipment; b) interferes with fire officials; c) interferes or tampers with a fire alarm system or safety equipment including sprinklers, heat or smoke detectors, fire alarm pull stations, and pull station covers; or d) places false alarms will be subject to immediate removal from the suite/room and to further applicable university and or civil action. All occupants are required to participate in fire drills. Evacuation of the building by all occupants is required immediately after the fire alarm sounds. Failure to evacuate will subject an occupant to a judicial referral. The storage of explosive or flammable substances, possession or use of other flaming articles, to include candles and incense, within any suite/room is strictly prohibited. In addition, building codes limit the number of occupants and guests to the maximum allowed by room square footage.

APPLIANCES AND ELECTRICAL EQUIPMENT

Refrigerators and microwaves are provided only in the apartments. Residents may bring one additional small refrigerator (not to exceed 2 amps) provided the unit does not cause power problems for the space, in which case its use shall be discontinued. The following are additional appliances are permitted in student suites/rooms: coffee maker, electric blanket, fan (portable), gaming systems, hair dryer/straightener/curler, heating pad, printer and or scanner (those with built-in Wi-Fi will need to be shut off when not in use), stereo/DVD player and television. The following are appliances not permitted in student suites/rooms: air conditioning unit, ceiling fan, electric potpourri burner, electric space heater (except in extreme weather conditions as approved by the university), electric skillet, fog machine, George Foreman or similar grill, halogen lamp, hot plate, hot pot, wax/candle burner, kitchen knives exceeding 4” in length, popcorn popper, toaster, and toaster oven. The university reserves the right to add or delete items to the list of permissible and prohibited appliances. All appliances must be plugged in within the room and must not exceed the amperage limits of circuits in the suite/room. Overloading outlets are not permitted. To protect computers and other electronically sensitive equipment, surge protection outlet strips with a built-in 15 amp fuse or circuit breaker protector are strongly recommended. Multi-outlet electrical adapters or power strips must be UL approved and have a built-in 15 amp fuse or circuit breaker. Extension cords must: a) be UL approved; b) not be frayed or worn; c) must not be used to power appliances that exceed the rated electrical capacity of the cord. The university reserves the right to confiscate unauthorized or dangerous appliances or to restrict their use if safety/power consumption issues arise.

Apartment Residents: May use provided units within the suite (full kitchen). Apartment residents may have and operate in the kitchen area - George Foreman or similar grill, kitchen knives not exceeding 4” in length, rice cooker, blender, toaster, and toaster oven.

LOCK-OUT POLICY

Residents are responsible for their own key/Room Code and for their access to their room/suite. However, it is not uncommon for students to accidentally lock themselves out of their room/suite. Therefore, the assistance of a Residence Life staff member may be needed in the event of a lockout. The policy for lockouts is as follows.

  1. There is a grace period at the beginning of each semester for students to get acclimated to their surroundings and become accustomed to carrying their key/card to access their room/suites. This grace period is the first three weeks. No charges will be assessed for lockouts that occur between the hours of 8:00 a.m. – 11:00 p.m. the following day. Lockouts between 11:05 p.m. – 7:55 a.m. during this time frame, however, will be billed a $25 fee.
  2. The lockout fee is waived if the student lost his/her key and was being charged for a lock core change or a new key replacement.

PAYMENT

Room and board charges are added to the student’s account with the University and are subject to settlement in accordance with the terms and conditions of the WVSU Cashiers Office billing system, which is provided in the Undergraduate and Graduate Catalogs. Periodic statements will be posted on the student’s My State page, showing the amount due the University and the payment due date. Details of this plan may be obtained from the Cashiers Office. A student whose account is delinquent will be subject to the penalties provided in the plan. Checks returned to the University for insufficient funds or any other reason will be assessed a service charge at a rate determined by the Cashiers Office billing system. Within seven days after a bill is rendered, students must pay for assessments for damages to their room, attributed public area damage, and/or for a pro-rated share of damages to areas of their residence hall which are not assignable to an individual, including damage attributed to activation of smoke detectors and sprinkler heads.

ASSIGNMENT POLICY

The University reserves the right to: assign space; authorize or deny room and roommate changes; and require a student to move from one room or residence hall to another. If this necessitates assigning the student to another residence hall with a different room rate, the new rate shall automatically be applied. Open beds will become available throughout the residence hall system during the year. The residents in these underassigned rooms generally have the choice to guarantee the room as a temporary single (Dawson Hall Only) for the remainder of the academic year by paying the pro-rated higher rate for the balance of the contract or to retain the room as standard occupancy, with the understanding that a new roommate could be assigned at any time. The original resident does not have the option to change his/her room to a temporary single once the open space has been reserved for another resident. Assignments are made without regard to race, color, religion, national origin, or sexual orientation. Students of the opposite sex will not be assigned to, nor may they occupy, a bedroom together in traditional hall spaces. Students who are not checked-in to their residence hall room by the third day of classes at the beginning of each semester and who do not notify Residence Life & Services in writing of a late arrival may be reassigned to another room or residence hall on a space-available basis. A resident shall not: sublet, allow anyone to live in his/her room who is not assigned to it by Residence Life & Services, or assign this contract to any other person. Residents who allow their room to be used in violation of this provision are subject to a penalty charge not to exceed the full room charge for each violation for the full contract period. Residents may not have visitors stay for longer than 72 hours in any 14 day period and no more than 6 days in a given month. Residents may not have overnight guests in their residence hall room without the advance permission of their roommate(s).

CONSOLIDATION POLICY

Due to limited space within our residential buildings, at certain times during the academic year, it may become necessary to consolidate residents by reassigning them to new rooms/suites. The purpose of the policy is to ensure spaces for incoming students and rectify the inequitable condition which exists when many students end up living alone (without roommates) or when the total number drops by half in rooms traditionally designated as double, triple, or four person rooms/suites. Students living in a room/suite with a vacancy will receive correspondence from the Office of Residence Life and Services describing your options. Students required to move due to the consolidation policy will be required to move within 72 hours of receipt of their email. Generally, students will not be required to move into other buildings or other suite types. Residence Life and Services will make efforts to keep students affected by the Consolidation Policy within the same building and floor (if available spaces exist). Students with vacancies are encouraged to seek out roommates or a new room/suite during Open Room Change Period.

DINING SERVICES

All residents of West Virginia State University Residence Halls are required to purchase a Residential Dining meal plan. University identification may be used only by the student to whom it was originally issued. University identification illegally used will be confiscated. No refunds are made for meals that are missed for any reason. Residents who would like to change meal plans may do so during the Fall semester anytime at no cost.

CANCELLATIONS, CONTRACT RELEASE REQUESTS AND REFUNDS/CHARGES

Residence hall contracts are for an entire academic year (August to May) or the balance of the academic year remaining at the time the contract is initiated. Residents may file a Contract Release Request for an exception caused by a change in academic status: withdrawing from the University, participation in a full-semester academic assignment (student teaching or internship) outside of Kanawha Valley Region, participation in study abroad or completing requirements for graduation and not continuing as a WVSU student past graduation. Once signed, a residence hall contract may not be canceled by the student if the student is enrolled at the University during the contract period. Students requesting an exception for any purpose need to complete and submit a Contract Release Request form and all required documentation for their specific request. Details for submitting a Contract Release Request may be found on the Department website. All release requests must be submitted by the student who is making the request.

NEW RESIDENT CONTRACT AND PRE-PAYMENT FEES

When submitting a residence hall contract, new students and current off-campus students must submit a contract payment of $200. One hundred ($100) dollars is a breakage deposit of the contract; $50 is a non-refundable contract processing fee, and the $50 will be applied to housing bill if the student arrives (the student forfeits this money if they do not attend).

WVSU WITHDRAWAL/CONTRACT CANCELLATION NOTIFICATION DEADLINES:

 All residents both semesters:

Students have three (3) business days after initiating their contract to submit written verification of their wish to nullify their contract. After this three-day period, students are not typically released from their contractual obligation to commute from home or move to alternative off-campus housing. Residence Life & Services typically processes requests to be released from a contract within 30 working days after the completed request and any required documentation is received in the office. The date the written request is received is the date used for comparison to deadlines for refunds/charges. Required documentation that arrives separately from the Contract Release Request may delay contract release request processing. A student who officially withdraws from the University and moves out of the residence hall according to the below schedule calendar day of a semester and the 50% point of academic enrollment for that semester will be subject to a limited room and board charge to be calculated as follows: (1) Contract Severance Charge of $200 plus: (2) A pro-rated room charge based on the type of occupancy, and (3) A pro-rated charge based their selected meal plan. Beginning with the first calendar day after the 50% enrollment point of the semester a student who officially withdraws from the University and the residence hall or is released from this contract by the University shall be required to pay the full semester’s room charge and a pro-rated portion of the board plan. The amount of money determined by utilizing the above calculations will be charged to the student’s account and the charges for the rest of the semester, plus any damages or other residence hall related charges for which the student is responsible. A student who is banned/removed from the residence hall system as part of a University disciplinary sanction or criminal charges initiated by the University is not eligible for any Residence Life & Services refund and continues to be responsible for the financial commitment of the housing agreement through the full academic year. Students who have not been released to live off-campus may only cancel their residence hall contract or refuse a residence hall contract if they will not be attending West Virginia State University during the contract period. In the event of cancellation of a housing contract by the University, the refund/charge policy is as follows.

Calendar Days  Percentage   Completed         Refund Due
1 - 9  Add/Drop Period  100%
10 - 1 20% - 10%  90%
13 - 29 11% - 25%   75%
30 - 58  26% - 50% 50%
59 - 116  50% - 100 %  0%

Fall semester: New applicants: For first semester (Fall): $75 of the contract payment is refunded to new applicants when the cancellation is received by May 1; $50 of it is refunded to new applicants if the cancellation is received between May 2 and July 1; and after July 1 the contract payment is not refundable to new applicants. Once the student has checked into the hall he/she will be billed for room and board from the Fall hall opening date through the date of their hall check-out (check out with a staff member and return the room key).

Returning residents: For first semester (Fall), no charge is made when the cancellation is received by May 1; a $50 charge is assessed to current residents if the cancellation is received between May 2 and July 1; a $125 charge is assessed to current residents after July 1. Once the student has checked into the hall he/she will be billed for room and board from the Fall hall opening date through the date of their hall check-out (check out with a staff member and return the room key).

Spring semester

New applicants: For the second semester (Spring): $75 of the contract payment is refunded to new applicants when the cancellation is received by December 1; $50 is refunded if the cancellation is received between December 2 and December 15; after December 15 the contract payment is not refundable to new applicants. Once the student has checked into the hall, he/she is no longer eligible for any contract refunds and will be billed for room and board from the Spring hall opening date through the date of his/her hall check-out (check out with a staff member and return the room key).

Returning residents: For second semester (Spring) no charge is made when the cancellation is received by December 15; a $100 contract severance charge for cancellations/release requests submitted after December 15. Once the student has checked in to the hall he/she will be billed for room and board from the Fall hall opening date through the date of his/her hall check-out (check out with a staff member and return the room key).

PART-TIME STUDENT STATUS

Students living in the residence halls are expected to maintain full-time student status. Students assuming part-time status may submit a written request to continue their residence hall contract. The University may deny a contract to or cancel a part-time student’s residence hall contract.

UNIVERSITY WITHDRAWAL

Students must notify Residence Life & Services in writing as soon as they withdraw from the University. Students are expected to vacate their residence hall room within 24 hours of their university withdrawal. A resident may request an extension to this deadline by contacting the Director of Residence Life. The student’s Residence Life & Services contractual obligation is active until their University withdrawal is verified.

CONTRACT DENIAL

A residence hall contract may be denied a student or terminated with subsequent financial penalties by the University’s Residence Life & Services department because of said student’s past record of violation(s) of the residence hall contract(s). Students residing on a residence hall floor which, in the judgment of the University, has exhibited a pattern of damage and/or other disciplinary problems may not be eligible to return to that floor, residence hall, or the entire residence hall system for the next semester or academic year. The University reserves the right to determine that the past behavior and/or criminal record of any student (including being found delinquent by a juvenile court) is such that the interests of the University, the student him/herself, and/or other students, would best be served by alteration or cancellation of a Residence Hall Contract. If Residence Life & Services becomes aware that a student has a record of criminal conviction(s), falsification of records or other actions indicating behavior(s) that could pose a risk to person or property and/or could be injurious or disruptive to the residence hall community, the University may not accept or may cancel and terminate the Residence Hall Contract. If the contract is so canceled, the student shall be entitled to a full pro-rated refund of room and board fees as of the date the room is vacated. If the student is already residing in the residence halls, he/she may request an appeals board hearing within five (5) days. The decision of the appeals board is final.

CONTRACT TERMINATION

When a student’s contract is terminated by the University for violation(s) of the contract, the student shall pay liquidated damages to the University in an amount not to exceed the student’s remaining financial obligations under the original terms of the contract. The University shall determine the exact amount of liquidated damages in each case. If the student defaults in the payment of room and board fees or in the prompt and full performance of any provision of this contract, the University may, upon three (3) days written notice, invalidate the student’s meal plan without obligation to give credit to the student for meals missed as a result of such action. If the default is not cured within the three-day period the University may, upon ten (10) days’ written notice, forthwith terminate this contract and the student’s right to possession of the premises and all other contracted benefits. If after ten (10) days’ notice to do so, the student has not surrendered possession, vacated the premises, and delivered possession to the University, the student thereby grants to the University full and free right, with or without process of law, to enter into and upon the premises and take possession of the premises as of the University’s former estate and to expel or remove the student and to remove any or all property of the student without being deemed guilty of trespass, eviction, forcible entry, or detainer. Property of the student so removed shall be donated to a registered 501(c) organization. The University shall in no way be responsible for the value, preservation, or safekeeping of any items removed from said room. Furthermore, any student whose contract is terminated in accordance with the foregoing provisions shall be forbidden under penalty of arrest for criminal trespass to enter or remain in any West Virginia State University residence hall without the written consent of the University.

 

image-up-arrowimage-down-arrowHousing Rules and Regulations
The following are rules that apply to the residence halls and should be followed. These rules apply to all residence halls.  All rules can be found in the The Buzz, which is the student handbook. 

HOUSING RULES AND REGULATIONS

1. Check-in/Check-out Requirements: Upon moving into a room, each resident must sign and submit a Suite/Room Condition Form (S/RCF), which will be an accurate and complete record of the contents and condition of the assigned room. This inventory will serve as the basis for check-out, and charges for room damage and/or missing items, if assessed.

2. Solicitation: No door-to-door solicitation is permitted in WVSU owned or managed buildings by individuals or groups. The occupant of an individual suite is permitted to invite individuals, groups, organizations, associations, and corporations to conduct group or individual commercial and noncommercial solicitation in the individual suite provided such activity does not: a) create undue noise; b) disturb either the occupant's roommate(s) or occupants of nearby rooms; or extend out into the hallways; d) break any policies and laws.

3. Apartment/Room Inspection: WVSU and Residence Life and Services reserve the right to inspect individual rooms to: a) ensure proper maintenance of health and safety standards; b) take inventory; c) make necessary repairs; d) perform extermination/pest control services; e) add/remove furniture, and f) enforce university policies. Residence Life staff will make periodic, announced/unannounced checks of all residence hall rooms. These checks are performed to identify health, safety and maintenance problems. Residents do not have to be present during these checks. Residence Life will leave a sheet stating whether your room passed or failed. If the room fails, then you will have 48 hours to make the correction(s). If the correction(s) aren't made within the time period, then the student may be subject to a fine.

4. Room Care: Residents are responsible for: a) cleaning their rooms; b) removing waste material regularly (if they live in Keith Scholars Hall – make sure it is properly tied and available by the inside door for custodial pick-up throughout the year. Dawson residents are responsible for taking their waste to either the South or North stairwell located first floor of Dawson Hall and dispose in the large trash bins); and c) maintaining sanitation and safety conditions acceptable to the university.

5. Decorations: Pictures, posters and other materials may be hung using poster putty. If damage is done to the walls (paint peels, drywall tears, etc.) the room/suite occupant(s) will be charged for labor and materials to repaint the area. The use of nails, screws, glue, masking tape, Command Adhesive, and other adhesives on walls, ceilings, wardrobes, woodwork, appliances, fixtures, doors or furniture is prohibited.  All decorations and poster putty must be removed when the resident vacates. In addition, students may not attach anything to the sprinkler system head or attached soffit.

Students may decorate the outside of the door provided decorations: a) are not lewd; b) do not block exits; and c) do not create a potential fire or safety hazard. 

6. Noise: All WVSU residence halls quiet hours are from 10 p.m. to 10 a.m during the week and 10 p.m. to midnight during the weekends.  While music may be played outside of the quiet hours, noise levels during those hours should be low enough not to disturb others. It is always 24/7 courtesy hours - meaning that any excessive disturbances will not be tolerated. Students will be fined accordingly if they violate this policy. During Finals week, there will be 24/7 quiet hours during that week and weekend to provide residents with an atmosphere conducive to preparing for exams.

7. Safety

  • Do not give building/room access codes to any one. This includes letting anyone in the residence halls who do not reside in them.
  • Do not prop open exterior doors.​ Do not permit people to enter residence halls through Fire/Emergency Exits.
  • Please have all overnight guest sign an Overnight Guest Form.

8. Overnight Guests: Residents are allowed to have overnight guests, but they must first complete the Overnight Guest Form. This must be completed, signed by all roommates and signed by the Director prior to the guest staying overnight. Overnight Guest Forms can be found on the front desk in Keith Hall or you may contact an RA for one.

  • Overnight Guest Hours: 12:00 a.m. -  8:00 a.m.
  • Every guest is subject to University rules and regulations.  The resident host agrees to monitor and accept responsibility for the behavior of her/his guests.  Guests must be escorted by their hosts at all times. Guests are not allowed to walk through the halls or lounge in the common space area without the resident host.
  • The right to sleep, study, and privacy supersedes visitation privileges.  Overnight guests are limited to two per resident. Guest can visit for up to three (3) consecutive days (72 hours), and up to six (6) days in a given month on a space available basis in the assigned room of the host. Only if there is advance consent by all residents of the room/suite, and in accordance with the specific visitation policies established.
  • After a three (3) consecutive night stay, no other resident can sign that individual up again until his or her 14 days have past. All individuals may not exceed six (6) nights of stay in a month.
  • Anyone who visits a room that is not their own after 12:00 midnight and before 8:00 am is considered to be an overnight guest.
  • The University reserves the right to deny and retract access to any guest if it has been determined that the person is considered dangerous and/or disruptive to the residents or the facilities.
  • PRIOR TO THE STAY: Individuals under the age of 18 and who are unaccompanied by their legal parent or guardian wishing to stay overnight are required to complete the Minor Visitation Permission FormFor your convenience, “The Minor Visitation Permission Form”maybe scanned and e-mailed directly to Residence Life and Services Office at ResLife@wvstateu.edu.  
  • Cohabitation is prohibited.

9. Complicity

  • Presence during any violation of university policy in such a way as to condone, support, or encourage that violation. (NOTE: As a Residence Hall family we are responsible for our home away from home. Students who anticipate or observe a violation of university policy are expected to remove themselves from the situation and are encouraged to report the violation.)  
10. Housing during Thanksgiving/Winter/Spring Break
During the academic year, students wishing to stay during the following breaks: Thanksgiving, Winter Break (Winter Break is not covered in student costs. Student will have to pay extra), and Spring Break will need to contact Residence Life to request to stay over the break. If granted permission to stay during the break, you may be asked to move to another location during the break period.

11. Furniture: Students are not permitted to bring additional furniture such as futons, sofas, dressers, etc. into the residence halls without prior approval from the Director of Housing and Residence Life. WVSU does not provide storage space for additional personal items or unversity furnishings, to make room for additional personal items. In addition, WVSU furniture must remain in their respective unit and common area; i.e., beds should remain in the student's room as opposed to within the common space. Removal of furnishings from the unit, common areas and/or buildings is prohibited. The responsible student(s) may be referred to the WVSU judicial system and/or civil process. Common area furniture found in an individual unit will be removed and the resident(s) will be assessed a fine.

All residence halls are smoke-free environments.

  • Burning candles, incense or other such ‘open flame’ luminaries are not permitted.
  • Electronic cigarettes are not permitted in the building(s)
  • Wax burners are also prohibited 
Prohibited Items. These include, but are not limited to:
  • Weapons
    • Firearms/firearm look-a-like
      • Guns and ammunition
      • BB Guns
      • water/toy guns etc...
    • Knives (not including butter knives) larger than 3 inches.
      • switchblades, hunting knives etc...
    • Tasers
    • Fireworks and or any explosives
    • Bow and arrows etc...
  • Candles and wax burners/melters
  • Pets of any kind (Unless approved by the Office of Counseling and Accessibility Services prior to the pet being on campus)
  • Natural trees or evergreens
  • Futons
  • Hotplate
  • Halogen lamps
  • Personal WiFi/Routers (as they distrupt the schools Wifi making difficult for others to connect)
  • George Foreman grills
  • Toaster/toaster oven​
  • Full/empty alcohol bottle, shot glasses
  • Possession, creation, use, and or sale of illegal substances and paraphernalia
    • sale or distribution of legal/over the counter medication is also prohibited
  • ** This is not a complete list. Residents should ask a Residence Life staff member if they are unsure if something is allowed.
Other - Student Violations  
  • Unauthorized entry and use of building(s)/building space(s)/bedroom
  • Use of emergency alarms and equipment in situation other than emergency
  • Distribution and use of building/Bedroom codes

HAZING POLICY AND SANCTIONS

Any person or persons who cause(s) hazing is guilty of a misdemeanor and upon conviction thereof shall be: fined not less than one hundred dollars nor more than one thousand dollars; or confined in a county or regional jail not more than nine months; or both fined and imprisoned.  Provided that if the act would otherwise be deemed a felony as defined in the hazing code, the person committing such acts may be found guilty of such acts and/or may be found guilty of a felony and be subject to penalties provided by law for such felony. 
 
In accordance with the goal of educating and assisting students with conduct problems, the Vice President for Student Affairs may recommend such other forms of disciplinary action as may be appropriate to the individual case.  These may typically involve work or research projects or recommendation for counseling options.

AFFIRMATIVE ACTION STATEMENT

West Virginia State University is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION institution and does not discriminate against any person because of race, sex, age, color, religion, disability, national or ethnic origin. This policy extends to all West Virginia State University activities related to the management of its educational, financial and business affairs. It affects all employment practices including but not limited to recruitment, hiring, transfer, promotion, training, compensation, benefits, layoff, and  termination.


Students walking outside Keith Hall residence hall
image-up-arrowimage-down-arrowRoommate Rights and Tips
Although it seems that to be a good roommate, you have to do a great deal of compromising and understanding, and surrendering.  Remember that a roommate has rights too.  You have the right to:
  • Refuse requests without feeling guilty or selfish;
  • Express your individuality through whatever ethical means you find natural;
  • Make mistakes;
  • Have your needs be as important as those of others;
  • Be independent;
  • Feel or express anger (in ways that do not endanger others, yourself, and or, property);
  • Be included and not considered a "third wheel";
  • Be treated as a capable human adult and not to be patronized;
  • Personal Privacy;
  • Receive the same respect and consideration for your opinions that you give others;
  • Engage in those physical, educational, and social pursuits that are a necessary part of your University career;
  • Read and study free from undue interference in your room;
  • File grievances and initiate action for impartial and fair adjudication through the proper channels;
  • Be free from fear, intimidation, physical and/or emotional harm, and the imposition of sanctions apart from due process.
Ten crucial tips for a good roommate relationship
  1. Complete the Roommate Agreement Form (as a 'living document' this form can be amended by roommates as time goes on)
  2. Get to know each other. You've got your first opportunity to make a new friend. Take the time to ask and answer questions -- about family, hobbies, academic interests, etc.
  3. Talk it out. Communication is key in building a successful relationship.
  4. Be open and friendly. You and your roommate may not have the same taste in clothing or music, but you likely share some of the same concerns and apprehensions. Be the first to step out of your comfort zone.
  5. Be understanding. Everyone has bad days. Remember that you may not always be aware of the issues your roommate is dealing with, but there's most likely a good reason for his or her actions. A sympathetic ear might help a lot.
  6. Give each other space. Togetherness is great, but too much of a good thing sometimes that's not so great. You and your roommate both need time alone. If that time doesn't come naturally, talk about it.
  7. Ask before you borrow. Not everyone has a different comfort level when it comes to lending belongings. Asking first helps avoid misunderstandings.
  8. Define "neat." Whether you're a neat freak or a slob, you have someone else's feelings to consider. With a little give and take, you can each adjust accordingly and make your environment comfortable.
  9. Pick one extracurricular activity to share. There's nothing like having something in common to care and talk about. If you aren't involved in any of the same activities, you are likely to see each other at bedtime only. You may feel like you're sleeping in a room with a stranger.
  10. Schedule study times. Let your roommate know in advance when you have a big test or paper coming. He or she will know to give you some quiet time.
  11. Live by the golden rule... "Do unto others, as you would have done unto you..."
image-up-arrowimage-down-arrowFrequently Asked Questions
What is the cost of housing?

Housing Cost for 2019-2020 (Academic Year)
Room and Board Charges
All Residence Halls Rate Per Semester
 
Keith Scholars Hall 2BR $ 3,881
Keith Scholars Hall 3BR $ 3,881
Keith Scholars Hall 4BR $ 3,881
 
Dawson Single $ 3,621
Dawson Double $ 2,479
 
Board Plans  
Board - Option # 1 - Premium - 19 Meals Plus 4 Late Night Meals & $150 Flex Dollors $ 2,488
Board - Option # 2 - 19 Meals, and $175 Flex Dollors $ 2,201
Board - Option # 3 - 15 Meals and $175 Flex Dollars $ 2,273

Fees are subject to change.
 
When do the residence halls open?
The residence halls will be open for new incoming students on January 9th, 2020. Returning students can return for the Spring semester on Saturday, January 11, 2020 (Please read info in "Student Move-In" Section). 
 
Do the residence halls remain open during breaks?
Residence halls are closed for Winter Break and Summer Vacation. Students who need to stay for Thanksgiving, Winter, and Spring Break must receive approval prior to the stay. Thanksgiving and Spring Break are not included in housing costs, therefore, students who request to stay during this time will be billed extra. Depending on space available and number of students requesting to stay, students may be moved to a different hall.

Students may leave their belongings in their rooms during the Thanksgiving, Winter and/or Spring Break at their own risk.  WVSU will not assume any responsibility if a student's possessions is damaged and/or stolen. Any belongings left during breaks should be moved to one side of the room along with the mattress, covers, pillows and cases.  The University will not store student possessions over the Summer. 

What if I have a housing request based on medical needs?
Students with special medical needs must submit documentation from a physician before the housing priority deadline of May 1 for the fall semester or November 15 for the spring semester. Medical requests will be considered after you have filed documentation with the Office of Disability Services and turned that information in to the Office of Residence Life. 
 
What are the bed sizes in the residence halls?
All beds are standard Twin XL.
  
Are the residence halls carpeted?
Residential rooms in Judge Damon J. Keith Scholars Hall are wood grain/laminate, while Dawson Hall has tile floors.  You are welcome to bring a carpet remnant or scatter rugs for a more personalized approach to your housing space.
  
What type of furniture is provided in each room?
Each room is equipped with a bed, desk, dresser and closet space for each student.  Each suite in Keith Hall has a common area which is equipped with two chairs, while Dawson Hall has a common area in the lobby.  Keith Hall also houses independent apartments that are equipped with a furnished kitchen, living room and bedroom, as well as a study desk. 
 
What happens if I lose an assigned key or slide card?
Please report the loss to the Office of Housing and Residence Life.  There is a charge of $75 to change a lock (Sullivan Hall) and $25 to change a door code (Dawson and Keith Hall).  A slide card is $100.00 to replace (Keith Hall).  The total amount will be billed to your account.  Additionally, you are responsible to return all campus issued keys and/or slide cards when you leave the halls.  Replacement costs will be assessed for failure to return these items.
 
What is an Resident Assistant?
A resident assistant (RA) is a student staff member who also lives within the residence hall.  Resident assistants facilitates the social, academic, and personal adjustment of students to the residence hall(s) and University.
 
Are students required to live on campus?
WVSU traditional students are required to live on campus.  All freshmen and sophomore students who do not commute from the permanent legal residence within a 50-mile radius of the campus are required to live in a residence hall.  This requirement is waived if the student has served two or more years in the U.S. Armed Forces or has completed the reserve obligation.  This requirement is also waived for students who have lived in a college residence hall for six semesters or have a disability which makes the University residence halls impractical. A married student, single parent, or a student 21 years of age prior to admission to WVSU can also waive the residency requirement.
 
What should I bring with me?
Click here for more details on what to bring.
 
What appliances should I leave at home?
Routers and candle/wax burners/melters are not permitted at all. Please refer to "Housing Contract Terms and Conditions" and review the different appliances that Apartment Residents and Suite occupants are not permitted to have in the spaces. Hot plates and grills (including George Foreman Grills) are also not permitted.  Click here for more details on what not to bring.
 
Can I bring a microwave and refrigerator with me?
The following restrictions must be met:
Refrigerators should be no larger than 4.6 cubic feet max, 1.8 amps, 110 volts, UL approved only.  In the interest of fire prevention, electrical outlets must not be overloaded.
No devices for the purpose of cooking are allowed in residence hall rooms, with the exception of the following: pop-up toasters (not toaster ovens), blenders, can openers, coffee makers and juicers.  Microwave ovens are permitted in student rooms provided the microwave oven has been UL approved and does not exceed 700 watts.
 
Is there a meal plan?
Students residing on campus are required to participate in the University's meal plan.  However, students residing in the apartments, located within the Judge Damon J. Keith Scholars Hall, are not required to participate in a campus meal plan.  However those students are encouraged to do so.  For more information, please see Dining Services.
 
How are mail and packages received on campus?
For mail:                                                                                           For packages:
West Virginia State University                                                          West Virginia State University                          Students Name-Hall-Room Number                                                Students Name-Hall-Room Number
P.O. Box 1001                                                                                  Fairlawn Ave & Barron Drive
Institute, WV 25112                                                                          Institute, WV 25112
 
Additionally, personal mail boxes are available for rent in the University Union.
 
Should I bring my computer and are the rooms wired for computer connections?
Students are able to enjoy free, direct, unlimited access to e-mail and the Internet from any residence hall room. Students without their own computer can use the conveniently located computer labs in the University Union, Library and several other locations around campus. Personal routers ARE NOT permitted in the residence halls as they interfer with the campus WiFi systems. Students found to be using personal routers will be fined and the routers confiscated. 
 
Am I allowed to have a pet in the residence halls?
No pets are allowed in the residence halls. Students are permitted to have non-meat eating fish in a tank no larger than 10 gallons. 
 
Am I allowed to have guests in my room?
You may have overnight guests with prior authorization from your RA and roommate(s).  Guests will not be allowed in a room unless all occupants in that room are in agreement.  Residents must notify and get approval from the Director of Residence Life prior to the guest arriving. All guests are subject to University regulations and residence hall policies.  Residents are responsible for the actions of their guest(s) and guests should be escorted at all times.  Guests may stay a maximum of three days consecutive, and up to six days in a given month, in the residence halls.  After three consecutive days, no other resident can sign that individual up again until his or her 14 days have passed. If a student feels his or her roommate(s) are not abiding by this policy, it is his or her responsibility to notify a Residence Life staff member.

Can I bring a car to campus?
All students may have the privilege of using a motor vehicle (including motorcycles) on campus provided it is registered with WVSU Public Safety and they pay the fee for a parking sticker.
 
Can I bring a bicycle to campus?
Bicycles may be kept in rooms as long as all roommates agree.  All students bringing bicycles to campus are asked to register their bicycle with Campus Safety. Students cannot ride their bikes in the hall and any damages caused by the item will be billed to the student. 
 
Are there laundry facilities on campus?
Laundry facilities are located in each residence hall and are currently free to wash and dry for on-campus residents ONLY.
 
What if I don't get along with my roommate?
Residents should notify Residence Life of any issues with roommates via email or through scheduling a meeting. It is our duty to ensure that all residents feel comfortable and safe. If the issue(s) can notbe resolved then 
 
How do I insure my personal belongings?
Since WVSU is not responsible for loss or damage to personal property from any cause, we recommend that you check to see if your belongings are covered under your family's homeowner's insurance policy.  If this is not the case, you may wish to buy renter's insurance, which is reasonably priced.
Regardless of coverage, items such as your stereo, TV, camera, VCR, refrigerator, computer should be engraved for identification purposes.
  • DO NOT GIVE YOUR KEY/KEY CARD to ANYONE!!
 
Does WVSU have maintenance and custodial services?
Resident students are expected to keep personal areas clean along with the public areas such as bathrooms, lounges, lobbies, hallways, laundry rooms, study and TV lounges. Custodial personnel will clean these areas daily.  Maintenance problems in student rooms should be reported promptly by completing a Maintenance Request on the main Residence Life and Services page (this can be done on your computer or mobile device) then follow it up with reporting to any Resident Assistant and/or Director of Residence Life. If the issue is an emergency, please bypass the Maintenance Request and call 304-766-3181 directly. If after 4:00 p.m., press "2" and state the emergency to the worker who answers the call.

Maintenance personnel respond in the order in which the requests are received.  Maintenance usually try to complete the work within 24 hours of the request but it is not guaranteed depending on the severity of the issue.  
 
What are quiet hours?
Quiet hours are in effect from:
  • 10 p.m. to 10 a.m. on weeknights and 12 a.m. to 10 a.m. on Friday and Saturday.
If other students in your hall are bothering you with noise, you have the right (at anytime of day or night) to ask them to keep the noise to a minimum.  If trouble persists, feel free to notify your RA, who has the option and authority to set disciplinary procedures in motion.  Students are encouraged to keep the volume of their stereos low.  As a rule of thumb, residents are encouraged to have no more than two guests per resident visiting their room at any one time, in order to maintain courtesy quiet hours.
 
Is soliciting allowed on campus?
Soliciting is not permitted in the residence halls.  If there are any issues with solicitation, please contact any Resident Assistant, Director of Residence Life, and/or WVSU Public Safety.  Fraternities, sororities, clubs, organizations and residence hall associations are the only groups authorized to sell in the residence halls with prior permission from the Director.
 
Am I allowed to have visitors on campus?
Guests are authorized in residence hall rooms.  All roommates must consent to any guests and overnight visitors in a room.  Overnight visitors must fill out a Guest Registration form.  Long-term guests are not authorized. Guest are allowed to stay 3 consective nights (please read "Guest Policy").  Specific time limits can be discussed with the Resident Director/Resident Assistant of your facility.  Co-habitation is not permitted in the residence halls. ALL overnight visitors and guest must be approved prior to their visit, by the Resident Director.
 
 
image-up-arrowimage-down-arrowMail Delivery & Pick Up

During the Academic Year: 
Students living in the halls may pick up mail/packages at the Sullivan Hall West front desk. The mail room is completely operated by work-study students and hours are based on their availablity. The hours are listed below, but are subject to change based on the availability of work-study students.

2019-2020 Hours

Monday - 11:00 a.m. - 7:00 p.m.
Tuesday - 11:00 a.m. - 7:00 p.m.
Wednesday - 11:00 a.m. - 7:00 p.m.
Thursday - 11:00 a.m. - 7:00 p.m.
Friday - 11:00 a.m. - 7:00 p.m.
Saturday - 11:00 a.m. - 7:00 p.m.
Sunday - Closed

(Please be advised that we have not opened up the mailroom yet, as we are curently awaiting work study students. Students will be notified when it is open. Until open, students may pick up their mail from S114 Keith Hall.)

MAIL/LETTERS/AMAZON)
West Virginia State University
Students Name-Hall-Room Number
P.O. Box 1001
Institute, WV 25112

PACKAGES (FED-EX/UPS)
West Virginia State University
Students Name-Hall-Room Number
Fairlawn Ave & Barron Drive
Institute, WV 25112

During Summer: Due to the lack of students staying within the residence hall, students will need to pick up their mail from the Post Office. 
image-up-arrowimage-down-arrowRoom Change Period Info
What is Room Change Period?
Room Change Period allows current residents the opportunity to move to another room/suite. This occurs once every Fall and Spring semester after the first two weeks of the semester. Room Change Period will last for a total of two weeks.

How do you request a Room Change?
  • Student must notfy Residence Life via email and/or Room Change form (Spaces are limited so they will be designated on a first come, first serve basis).
  • Once approved, the student will have 48 hours to move/switch to their new space. Failure to move within 48 hours will be an automatic forfeiture of the space.    
Check-Out and Check-In
In order to expedite the process, any student  requesting to change rooms must make sure they are following proper check-in and check-out procedures. Failure to do so will result in an Improper Check-out fine, in addition to any billing for damage/missing furniture.
 
Check-Out
  • Clean room/suite and throw out all trash
  • Pack up all belongings before obtaining a cart (Carts are limited. We want to ensure all students have the opportunity to use the carts).
  • Have an RA inspect room before moving to new room. 
  • Return your key/key card (if applicable) .
  • Trash removal, cleanliness, missing/damaged furniture items will result in a bill.
Check-In
  • Inspect new room/suite with RA.
  • Upon inspection, you will a "Pink" copy from RA for your records.
    • You will have 24 hours to return the "Pink" copy with any additional repairs needed.
  • Retrieve new key/code(s).
    • As always, for security reasons do not share Codes/keys with anyone 
 
What Happens If I Move Without Official Approval?
Students who move without approval from the Director of Housing and Residence will be assessed a fine and must return to the original space.
 
Reminder: Students Moving from Dawson Hall to Keith Hall
Once/If you are approved for a move from Dawson to Keith, you are no longer a resident of Dawson Hall. This means you are not allowed to use the building code to enter the hall and would need to be escorted in and out of the building.
 
What Happens if I Wait Too Long and Miss Room Change Period?
After the Room Change Period, room changes are not guaranteed. 
 
Consolidation Period
Due to limited space within our residential buildings, at certain times during the academic year, it may become necessary to consolidate residents by reassigning them to new rooms/suites. The purpose of the consolidation period is to ensure spaces for incoming students and rectify the inequitable condition which exists when many students end up without roommates and/or suites are not full. 

Students required to move due to the consolidation policy will be required to move within seventy-two (72) hours of receipt of their e-mail. Generally, students will not be required to move into other buildings. Our office will make efforts to keep students affected by the Consolidation Policy within the same building and floor (if available spaces exist).


 
image-up-arrowimage-down-arrowRelated Links

WVSU Student Affairs

The Student Affairs home page is the starting point for all WVSU students.  From their website, you can find information on Admissions, Financial Aid, Housing, Career Services and Counseling and much more. 

University Union

The center of student activity at WVSU is the Student Union.  You’ll find information on their site about intramural sports, clubs, student government and more. 

WVSU Yellow Jacket Sports

Get varsity sports schedules, scores and results, ticket information and more from the official athletic site of West Virginia State University.

WVSU Bookstore

Purchase books.

Stock up on school supplies.

Get Yellow Jacket gear and apparel.

Support Services

Campus Safety

Collegiate Support and Counseling

Health Services

Financial Aid

The Financial Aid website will help you get financially prepared to attend school and give guidance on paying your way through.  Advice and guidance for students and parents is available here.

MyState

Every student's best homepage. 

My State offers course information, webmail, staff directory and library links.

Public Transportation Links

KRT - Kanawha Valley Regional Transport

Greyhound

Amtrak

Yeager Airport

Student Activities, Clubs, Sports, Government

Yellow Jacket Sports

Student Organizations

Community Entertainment

Clay Center

Movies and Theaters

Community Religious Services and Organizations

This resource can help you locate a worship center.

image-up-arrowimage-down-arrowEmotional Support Animals
"Emotional Support/Assistance/Therapy Animals" are:
  • animals that work, provide assistance, or perform tasks for the benefit of a person with a disability, or
  • animals that provide emotional support which alleviates one or more identified symptoms or effects of a person's disability.
Some, but not all, animals that assist persons with disabilities are professionally trained. Other assistance animals are trained by the owners. In some cases, no special training is required. The question is whether or not the animal performs the assistance or provides the benefit needed as a reasonable accomodaon by the person with a disability at all times. Assistance animals my be considered for access to university housing, however, they are not permitted in other areas of the university (e.g. libraries, academic buildings, classrooms. labs, student center, etc.).

Assistance/Emotional Support Animal Policy

Under the Fair Housing Act (FHA), a person may keep an assistance animal in his/her residence hall or campus apartment as a reasonable accommdation if:
  • The individual has a disability;
  • The animal is necessary to afford the individual with a disability an equal opportunity to use and enjoy campus housing; and 
  • There is an identifiable relationship between the disability and the assistance the animal provides.

Assistance animals are primarily allowed in the residence hall(s) or campus apartments for which the individual with a disability is assigned by the Office of Housing and Residence Life. Approval must be received by the Ofiice of Counseling and Accessibilty Services prior to the assistance animal being in the residence hall.

 
An individual with a disability may be asked to remove an assistance animal from campus housing if the animal:
  • is out of control and individual does not take effective action to control it.
  • poses a direct threat to the health and safety of others (that cannot be reduced or eliminated by another reasonable accommodation),
  • causes substantial physical damage to the property of others (including University housing), or
  • poses an undue financial and administrative burden to the University.
SAR and Housing and Residence Life may place reasonable conditions or restrictions on approved animals, depennding on the nature and characteristics of the animal. This will be determined on a case-by-case basis using an interactive process involving the student and staff of the aforementioned offices.

For more information, please visit the Student Accessibility Resources webpage here.

Our Team

Derrien
Derrien Williams
Director of Housing and Residence Life
(304) 766-5719
williadj@wvstateu.edu
Vikki
Vikki  Green
Program Assistant
(304) 766-3037
hgreen1@wvstateu.edu
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Office of Housing and Residence Life
 


Judge Damon J. Keith Scholars Hall S114
(304) 766-3037
(800) 987-2112, ext 3037
Fax: (304) 766-5174
E-mail: reslife@wvstateu.edu
Hours: Monday - Friday 8:30 a.m. - 5:00 p.m


Keith Hall Info Desk (Main Desk)
(304) 766-3037

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