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Information for Students

Currently Registered with the DSO

Understand your accommodations

  • Review the Approved Accommodations and the Guidelines for Receiving Accommodations to ensure that you thoroughly understand them both and their implications for you.  Ask the DSO counselor for any explanation and/or clarification you need to ensure you understand what has been approved for you and how to utilize them.

Analyze your classes

  • Look at the requirements for each of your classes and consider your particular disability related needs when determining which accommodations are appropriate. The accommodations for which you are eligible might not be appropriate or necessary for every class.

  • If you need help in determining which accommodations will be appropriate for a particular class, consult with your DSO counselor.

Make an appointment with your faculty

  • Once your faculty receives your notice of accommodation it is your responsibility to let him or her know how you intend to use the accommodations in their class.

  • You will want to schedule a meeting with each faculty, early in the semester.

  • You will be provided with copies of a pre-filled Accommodations Implementation Plan (AIP) to utilize in your discussions with your faculty, a signed copy of which should be returned to the DSO (see appendix I for a sample AIP). 

  • If confidentiality is important to you, it is not advisable to discuss your disability-related needs with your faculty in front of the class or as they are entering or leaving the class.

Be specific

  • When meeting with the faculty, discuss your specific accommodations.

  • You do not need to disclose the specific nature of your disability to your faculty.

  • If you are uncomfortable identifying your disability, keep the conversation focused on the accommodations for which you are eligible.

 Coordinate accommodations with DSO

  • Submit your completed AIP to DSO shortly after meeting with your faculty to ensure that you will receive what you have been approved in a timely manner.

Maintain communication

  • With your DSO counselor - together with your DSO counselor, decide how often you will meet for follow-up appointments. For some, one meeting per semester may be sufficient but others may decide that they could benefit from and need weekly check-ins.  The frequency and schedule is mutually decided by yourself and the DSO counselor.  It is highly recommended, especially for any new accommodations, to regularly discuss which accommodations you are utilizing in each course and how effective they are in assisting you to overcome the barriers.

  • With your faculty - stay in contact with your faculty throughout the semester, discuss effectiveness of the accommodations in allowing you to access the material and class.  You also may want to provide gentle reminders of approveded accommodations.

Important Note:
You should immediately alert the DSO counselor if you are having difficulties with any accommodation, service or class.

 


 

Appeals process

This appeal process shall apply to situations where a student, based on a disability related issue, has requested an accommodation which has been denied. Students are requested to begin with a First Level Appeal and have the option to continue the appeal process through level four.

Students experiencing problems/complaints with an approved accommodation are referred to the Disability Services Office for assistance. If the problem/complaint involves the Disability Services Office, or is not resolved to the student’s satisfaction at that level, then the student may request an Accommodations Appeal/Complaint Form and begin with Level Two and proceed through the remainder of the process.

First Level Appeal/Complaint

Complete an Accommodations Appeal/Complaint Form and submit it to the Disability Services Office within ten days of the concern/issue. The Disabilities Services Office may render a decision or request additional information. Upon receiving the additional information, a decision must be rendered in writing within ten days, exclusive of weekend, holiday, vacation, etc. The final decision of the Disability Services Office can be appealed to Level Two.

Second Level Appeal/Complaint

The decision at the First Level may be appealed within ten days of the Level One final decision by notifying, in writing, the Director of Counseling & Academic Support Services (C.A.S.S.). The Director may request additional information, but must rule in writing within ten days upon receiving the additional information, exclusive of weekend, holiday, vacation, etc. The final decision of the Director of C.A.S.S. can be appealed to Level Three.

Third Level Appeal/Complaint

The decision at the Second Level may be appealed within ten days of the Level Two final decisions by notifying, in writing, the ADA coordinator of West Virginia State University. The ADA Coordinator may request additional information, but must rule in writing within ten days upon receiving the additional information, exclusive of weekend, holiday, vacation, etc. The final decision of the ADA Coordinator can be appealed to Level Four.

Fourth Level Appeal Complaint

The decision at the Third Level may be appealed within ten days of Level Three final decisions by notifying the President of the institution. The President may request additional information, but must rule in writing within ten days upon receiving the additional information, exclusive of weekend, holiday, vacation, etc. The President’s decision is final.

Disclaimer

Maximum confidentiality will be maintained, although the appellant may be asked for permission on a “need-to-know” basis to provide or allow disclosure of pertinent medical, academic, and other significant records as necessary in order to decide the appeal/complaint. Failure by the student to release information may result in a halting of the process at the last level of which the information was disclosed, or cancellation of the appeal in its entirety due to lack of supporting documentation if the needed information was never disclosed.
Nothing in the West Virginia State University Student Disability Accommodations Requests Appeal/Complaint Procedures should be construed to impede or prohibit a timely filing of an ADA or discrimination complaint with the appropriate external governmental agency.
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