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Cashier's Office

Mission Statement
It is the mission of the Cashier’s Office to manage financial transactions between students, parents and the University in a courteous and professional manner. We strive to provide the best service to our students by handling financial transactions timely and accurately.
 
Payment Information

Click here for the 2016-2017 Fee Schedule

Fee Payment (All Students)

All tuition and fees must be received by the payment due date published in the current academic calendar. This includes tuition, housing charges, meal plan costs, parking charges, etc. Students are not considered registered for any courses until all tuition and fees are paid or other payment arrangements have been made by the fee payment deadline. 

Review MyState Account

It is your responsibility to check your MyState account regularly. To view your bill, log onto your MyState account at https://mystate.wvstateu.edu
  1. Enter your ID#:  (A00)
  2. Password: (date of birth) two digit month/date/last two digits of birth year without any dashes. Example:  April 1, 1990 (040190)
  3. Click on Student & Financial Aid
  4. Click on Account Summary by Term

Payment Options

Full payment must be received no later than 4:30 p.m. on the payment due date.

Credit card or Online: 
Pay with Visa, MasterCard, Discover, or American Express.  Be sure to review your account status, via MyState, after payment has been confirmed.

In Person: You can pay at the Cashier's Office Monday - Friday from 8:30 a.m. to 4:30 p.m.

Mail: Mail your full payment to arrive by the end of the business day on the PAYMENT DUE DATE. Full payments can be made by check. Please ensure that an address and phone number, as well as the A number for the student that the payment is for, are included on the check. If a check is returned for any reason, a hold will be placed on the student's account. An account hold will prevent the student from registering, viewing grades, participating in graduation activities and receiving transcripts until the check clears and a $25.00 NSF fee has been paid.

Make checks payable to WVSU and mail to the following address:

WVSU Cashier’s Office
P.O. Box 368
Institute, WV 25112


 
Parking

Parking Permits

Cost:
Students:
  • $49 - One semester only
  • $68 - Spring and Summer
  • $93 - Annual Permit
  • $13 - Replacement 
Full-Time Faculty/Staff:
  • $111 - Annual Permit
  • $  13 - Replacement
Adjunct Professors:
  • $9 - per each course taught per semester
Temporary Employees/Other:
  • $49 - One semester only
With any of these permit options you may purchase an additional permit for $25 for an annual permit and $13 for one semester only.  The permit sticker allows one vehicle to be parked on campus at a time.

How to Get a Parking Permit:

Student/Faculty/Staff Parking Pass:

Please stop by the Parking and ID office located in 117 Ferrell Hall to purchase a parking permit. A current state vehicle registration must be presented to receive a parking permit.  No exceptions.

It is the responsibility of all students parking a vehicle on any WVSU property (on or off-campus) to be knowledgeable of WVSU parking regulations.  Click here for the Traffic and Parking Regulations booklet.   

Where to Park:
Students who choose to park a vehicle at any WVSU location are required to have a parking permit displayed on the vehicle (lower right side of the front windshield) at all times including evenings. With a parking permit, students can park in any general use white lined lots/spaces.

Temporary Parking Pass:
If a student has a current parking permit, but is unable to drive the vehicle that the parking permit sticker is attached to, they can get a temporary pass for the rental or other vehicle they are temporarily driving.  Temporary passes can be issued for up to 5 days.  These temporary passes are available in the Parking and ID office at no charge. 

Visitor Parking Pass:  
Visitor parking permits are issued to guests requiring campus access and parking.  A permit can be obtained at the WVSU Visitor Center (located next to the Ferrell House) on Barron Drive. Visitor parking permits must be displayed on the dashboard while the vehicle is on campus.   

Fines:  
WVSU is a permit parking only campus.  As such, if a parking permit is not properly displayed on the vehicle, a ticket will be issued.  The fee structure is as follows:
  • $  5 - 1st offense
  • $10 - 2nd offense
  • $15 - 3rd offense
  • $20 - 4th offense
  • $20 - each ticket after the 4th offense
  • $15 - “Boot” fee
    • WVSU Department of Public Safety will boot vehicles if unpaid parking tickets exceed $100 or more. 

The penalties of a parking violation applies to all students, staff, faculty, and visitors. No exceptions.
 

Appeals Process:
If anyone receives a parking citation and feels it is in error, they have the option of appealing the citation to the Parking and Appeals Committee for resolution.  To appeal a parking citation, it must be within 30 days of the violation, and all appeals must be filed online through the Campus Safety link.  If anyone has questions concerning the appeals process, he/she may email porterwh@wvstateu.edu.
Dining Services
WVSU is proud to offer a variety of meal plans to choose from that will meet your individual appetite and needs. Due to the various meal plan options, residential students must submit either of the following contracts that apply, WVSU Resident meal plan contract and/or the Yellow Jacket Dollar contract. All meal plans are per semester. 

Meal Plans – Residential Students:

All students living on campus are required to purchase a meal plan from one of the options below:
  • The Premier with Late Night, Plus $150 – This meal plan is designed for students who want a meal plan with the greatest value. Enjoy up to 19 meals per week offered in the dining hall, Monday - Sunday. Plus, you will receive $150 flex dollars to be used in the retail locations. In addition, you will receive a late night meal four days a week at the open retail locations. 
  • Any Fifteen, Plus $175 – This plan is designed for students with moderate appetites. Enjoy up to 15 meals per week offered in the dining hall, Monday - Sunday. Plus, you will receive $175 flex dollars to be used in the retail locations.
  • The Standard Nineteen, Plus $175 – The 19 meal plan allows students greater flexibility. Enjoy up to 19 meals per week offered in the dining hall, Monday - Sunday. Plus, you will receive $175 flex dollars to be used in our retail locations. 
     

Meal Plan – Commuter Students:

This plan is for commuter students taking 9 credit hours or more on-campus.  The plan will be automatically loaded onto your student ID card.      
 

  • 51 Meal Plan (for commuter students only) – Enjoy 51 meals per semester in the dining hall Monday - Sunday, as well as in the retail locations through meal equivalency. 
Yellow Jacket Dollars:
 
  • Yellow Jacket Dollars can be purchased in addition to any of the plans listed above.  Yellow Jacket Dollars give students access to all WVSU dining facilities.  An account can be opened with a minimum deposit of $150.00 by visiting the Cashier's Office located at 117 Ferrell Hall.
Refund Policy
A student who officially withdraws from the University (i.e., drops all classes) through the Office of Registration and Records or is administratively withdrawn from the University prior to completing 50 percent of a semester is entitled to a partial refund of that semester's tuition/fees. 

The date of withdrawal is the actual date the student notifies the Office of Registration of withdrawal or the midpoint (50 percent point) of the semester for a student who leaves without notifying the institution.
 
The institutional refund schedule is as follows:
  • A student is entitled to a one hundred percent (100%) refund of the charges up to the extended add/drop date specified on the academic calendar.
  • A student who begins a term and withdraws after completing up to ten percent (10%) of the term is entitled to a refund of ninety percent (90%) of the charges.
  • A student who withdraws after completing ten percent (10%) through twenty-five percent (25%) of the term is entitled to a refund of fifty percent (50%) of the charges.
  • A student who withdraws after completing more than fifty percent (50%) of the term is not entitled to a refund.
This refund policy applies to all charges including tuition and fees, dining, and housing charges.


Any student who withdraws at any point during the semester is advised to consult with the Cashier's Office to determine whether there is a balance owed or a refund due. 

Note: Once classes begin, there is no refund for a reduced schedule.  The refund policy applies only when a student officially withdraws from ALL classes.

For a student receiving federal financial aid who withdraws before completion of 60 percent of the semester, the amount of federal financial aid earned will be calculated to the day according to the federal financial aid refund guidelines.  Unearned financial aid must be returned. When aid is returned, the student may owe a balance to the University, to the US Department of Education, or to both.  Any student receiving federal financial assistance should contact the Office of Student Financial Assistance before withdrawing from college or reducing the number of hours enrolled to determine the impact of these actions on his or her financial aid status.

Our Team

James
James Buchanan
Accountant
(304) 766-3004
buchanan@wvstateu.edu
Gwendolyn
Gwendolyn  Danford
Business Operations Manager
(304) 766-3006
danfordg@wvstateu.edu
Peter Smith
Peter  Smith
Controller, Fiscal Affairs
(304) 204-4056
psmith25@wvstateu.edu

the specific responsibilities of this department include:

  • Issuing billing statements via electronic billing
  • Ensuring payments and financial aid received are properly
    applied to students in a timely manner
  • Perkins and Institutional loan repayment
  • Refunding overpaid accounts
  • Collection of past due accounts
  • Third Party Application of Payments/Invoicing
  • Issuing Parking Permits
  • Issuing student, staff, and faculty ID's


Cashier's Office

West Virginia State University
P.O. Box 368
Institute, WV 25112
Email: cashier@wvstateu.edu
Phone: (304) 766-3141
Fax: (304) 766-5258

Office Hours:
Monday – Friday        8:30 a.m. – 4:30 p.m.
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